Guidance

Guidance for civil servants: How to move jobs between departments and agencies

How to move between departments and agencies, including completing the Civil Service Employee Transfer form.

From:
Cabinet Office
Published
24 February 2020
Last updated
28 February 2024 — See all updates

Documents

How to move roles across the Civil Service: guidance for employees

HTML

Step by step for a successful transfer: guidance for employees

HTML

Staff transfers: further details for employees

HTML

Staff transfer form

MS Excel Spreadsheet, 375 KB

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How to move roles across the Civil Service: guidance for exporting managers

HTML

Step by step for a successful transfer: guidance for exporting managers

HTML

Staff transfers: further details for exporting managers

HTML

How to move roles across the Civil Service: guidance for importing managers

HTML

Step by step for a successful transfer: guidance for importing managers

HTML

Staff transfers: further details for importing managers

HTML

Salary template

ODT, 6.71 KB

This file is in an OpenDocument format

Loans policy - combined HR and finance policy and process

HTML

Details

This page explains the process for transferring employees across the Civil Service. It contains guidance for:

  • employees moving between departments
  • exporting managers - the employee’s current manager
  • importing managers - the employee’s new manager in their new department

When moving to a new department, the process normally includes transferring an employee’s:

  • HR record
  • pension details
  • any current and valid National Security Clearance (NSV) they hold
  • any reasonable adjustments

The page also includes the staff transfer form. This form covers HR, payroll and security clearance transfer. There are parts of the form for the employee, their current manager and HR team to complete. It is otherwise known as the Civil Service Employee Transfer (CSET) form.

Published 24 February 2020
Last updated 28 February 2024 + show all updates

  1. Updated the Staff transfer form to re-introduce the Annual Leave section in Part B and transferee address fields in Part A for departments who need this.

  2. Updated content about eligibility around transfers applying to civil servants who are transferring permanently or on a loan of 6 months or more.

  3. Updated staff transfer form and removed details about cost of living payment. Updated details about eligibility for non-departmental public bodies.

  4. Message added to guidance for employees attachment about pilot phase of new digital Civil Service Employee Transfer Service.

  5. New wording added to Further details for employees about the £1,500 non-consolidated payment. Staff Transfer Form (Part C) includes a new question in the pay award section about the £1,500 non-consolidated payment.

  6. Details added about changes from Counter Terrorist Check (CTC) to the new L1B clearance. References to Northern Ireland Civil Service (NICS) removed. New content added to further details for employees around deductions.

  7. Guidance updated to reflect who the staff transfer process applies to, particularly around non-departmental public bodies.

  8. New section about annual leave entitlement added to employee further details page.

  9. Staff transfer form updated to include new Tax statements published by HMRC.

  10. Replaced 3 guidance PDFs with HTML attachments, and updated staff transfer form to improve usability and accessibility.

  11. Updated to include 'Loans policy - Combined HR and finance policy and process'.

  12. Updated versions of all forms

  13. Revised Civil Service Employee Transfer Form

  14. First published.

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