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Grain for export: application for certification

Form to apply for inspection and certification of consignments of grain for export, and record details of treatment.

From:
Animal and Plant Health Agency
Published:
1 December 2014
Last updated:
17 September 2026 — See all updates

Documents

Application for certification of consignments of grain for export

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Grain standard operating protocol (GSOP)

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GSOP: annex 3

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Details

Consignments of grain for export must be inspected to make sure they meet the plant health requirements of the importing countries. You must get your consignment inspected before you can apply for a phytosanitary certificate.

To get your grain consignment inspected:

  1. Read the grain standard operating protocol (GSOP). This will tell you which tests you or a laboratory need to complete for the country you are exporting to.

  2. Fill in sections I, II and III of form HH93.

  3. If you are qualified as an authorised trade inspector (ATI), test your grain consignment yourself for pests listed in annex 2 of the GSOP. Follow the steps in annex 4 to disinfest your grain if needed. If you’re not an ATI you need a licence to export grain. Email grainexports@apha.gov.uk to get a licence. Courses are run every year in March at Fera Science Ltd. York.

  4. If annex 3 of the GSOP says that a laboratory needs to carry out further tests for the country you’re exporting to, send a copy of your HH93 to the laboratory listed in the GSOP. If the laboratory finds any pests listed in annex 3, follow the guidance in the GSOP. You cannot apply for a phytosanitary certificate. Test lengths vary: exporters should contact the appropriate laboratory as soon as possible.

  5. When you have the results of your inspection and laboratory tests, fill in section IVa and IVb of the form HH93. Send a copy of your disinfestation certificate with your application form if you have one. This tells APHA your grain is free from pests.

  6. You can then apply for a phytosanitary certificate.

How to send your form

Send your completed form at least 5 days before the proposed date of loading. Include a copy of your import permit with your application if you have one.

For more information, read the guidance on plant health controls and exports.

England and Wales

  1. Download this form.
  2. Complete it and save it to your device.
  3. Upload it using the online service.

Scotland

  1. Download this form.
  2. Complete it and save it to your device.
  3. Email it to phytos.perth@gov.scot

Get help

Online contact form

Telephone: 03001 000 313

Monday to Friday, 8:30am to 5pm

Updates to this page

Published 1 December 2014
Last updated 17 September 2026 Show all updates

  1. The way you send application forms to APHA has changed because the email address phastplantproducts@apha.gov.uk is no longer in use. Instructions for how to send your application have been added.

  2. The application for certification of consignments of grain for export has been updated.

  3. Updated the form 'Application for certification of consignment of grain for export'.

  4. Updated with: links to Fera and NIAB test time information; collection of phytosanitary certs; country requirements in annexes 1 and 3; some amended contact details and working hours.

  5. Updated form HH93 'Application for certification of consignments of grain for export' and the grain standard operating protocol (GSOP).

  6. Updated the phytosanitary certification of grain for export from England and Wales.

  7. Replaced Phytosanitary certification of grain for export from Scotland

  8. Update GSOP1 - Phytosanitary certification of grain for export from England and Wales (notes)

  9. Added document - phytosanitary certification of grain for export from Scotland (notes)

  10. Updated form HH93 and GSOP1 leaflet

  11. Replaced form HH93 and GSOP1 leaflet

  12. Phytosanitary certification of grain for export (notes) document updated. Form HH 94 withdrawn.

  13. First published.

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