Guidance

Government Commercial Organisation (GCO)

Published 25 May 2018

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

Employment data for commercial specialists

We will process the following personal data:

• name
• address
• email
• telephone number
• employment history
• assessment centre data and results
• salary grade
• employee number
• job title
• work address
• security status
• line manager name

The purpose(s) for which we are processing your personal data will be collected and kept in order for the Government Commercial Organisation (GCO) operations team to effectively manage your employment within the Cabinet Office and assist with any payroll/HR queries.

Your data will also be used to develop an appropriate Learning & Development (L&D) programme for commercial specialists. We will use data to contact you about relevant L&D and networking events as well as to contact you concerning any aspect of your employment with the GCO. We will keep records of your personal development and talent conversations to further provide assistance regarding talent and career planning.

Legal basis of processing

The legal basis for processing your personal data is necessary for the performance of a contract to which you are a party

As an employee of the GCO we are required to use certain aspects of your personal data in order to enable you to perform tasks specified in your contract.

Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

Improving commercial capability is a key task of the Government Commercial Function (GCF). In order for the Commercial Capability Programme to effectively perform this exercise, your personal data is required to ensure appropriate accreditation and development can be offered.

Recipients

During your assessment centre, assessors will have access to portions of the information outlined above.

Your data may also be shared with the department you are currently deployed to. As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services to us. Personal data may also be shared with our learning and development providers and the venues these sessions take place in, as well as our Assessment and Development Centre Database providers.

If you choose to take part in a career conversation, your data may also be shared with external career coaches.

Retention

Your personal data will be kept by us until a year after the end of your employment with the Government Commercial Organisation.

Any data not collected directly by the GCO Operations team was provided to us by your department. If you are a new recruit to the Civil Service, any data not collected directly from the GCO Operations team was collected by Civil Service Resourcing.

Automated Decision Making

For participants taking part in any GCF-associated accreditation, scores (derived from a series of online or face to face assessments) will be combined (using a pre-determined algorithm) to generate an overall grade. The grade is then used to determine accreditation status or otherwise.

Your rights

You have the right to request:

• information about how your personal data are processed
• a copy of that personal data
• that any inaccuracies in your personal data are rectified without delay
• that any incomplete personal data are completed, including by means of a supplementary statement
• that your personal data are erased if there is no longer a justification for them to be processed
• in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted

You have the right to object to the:

• processing of your personal data where it is processed for direct marketing purposes
• processing of your personal data

You have the right to request a copy of any personal data you have provided, and for this to be provided in a structured, commonly used and machine-readable format.

Details of the algorithms used are available upon request via (contact details) and a participant has right to obtain human intervention in the outcome, to express their point of view, and to contest the decision reached by automatic profiling.

International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
0303 123 1113

casework@ico.org.uk

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

Public Enquiries: Online Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk