Estate management software used by the SIA
Published 21 September 2021
© Crown copyright 2021
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This publication is available at https://www.gov.uk/government/publications/estate-management-software-used-by-the-sia/estate-management-software-used-by-the-sia
1. Request
I would like to know what softwares are being used to manage your estate, particularly relating to the following activities and tasks:
| Activity | Tasks | Name of software used | Version used | Managed in-house or outsourced to third parties? |
|---|---|---|---|---|
| Space and Facilities Management | Facilities planning; resource scheduling; utilisation and optimisation analytics; floor plan visualisations | |||
| Maintenance Management | Proactive maintenance scheduling; reactive maintenance scheduling; work order administration; estate strategy planning; reporting and disclosures | |||
| Estate Portfolio Management | Estate strategy planning; reporting and disclosures | |||
| Sustainability and Energy Management | Energy consumption measurement and reporting; waste management; carbon emissions tracking | |||
| Capital Project Management | Project planning and design; cost and resource planning and management | |||
| Financial Planning | Financial planning & management |
2. Response
I confirm that we hold part of the information which you have requested. The SIA shares responsibility for managing its estate with Government Estates Management.
Below is a completed table of the activities that the SIA manages.
| Activity | Tasks | Name of software used | Version used | Managed in-house or outsourced to third parties? |
|---|---|---|---|---|
| Space and Facilities Management | Resource scheduling | Key Tree | Not applicable (it is not software but a portal which the SIA accesses) | outsourced |
| Capital Project Management | Cost and resource planning and management | SunSystems | Version 4 | In-house |
| Financial Planning | Financial planning & management | SunSystems | Version 4 | In-house |
[Reference: FOI 0273]