093/22 Bank Details, Change of Bank Details and Authorised Signatories
Updated 29 February 2024
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| Date Issued | 30/11/2022 |
| Review Date | 30/11/2023 |
Who should read
All ESF Beneficiary Organisations, the Greater London Authority and the ESF Managing Authority (MA).
Purpose
This action note is to provide clarity to Co-Financing Organisations (CFOs) and Direct Bid Grant Recipients (GRs) to help reduce common errors when submitting Bank Details, Change of Bank Details and Quarterly Claims.
Background
In order to reduce the number of Bank Detail rejections and issues with Claim Reviewers shown on quarterly claims not being listed as a current Authorised Signatory, the following information should prove useful .
Action
All changes must be made via a Bank Details or Change of Bank Details Form which should be emailed to ESF Bank Details.
Always check with your Contract Manager (CM) to ensure that you are using the latest version of the forms before completion
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ensure all mandatory sections are completed
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ensure all supporting documents are attached
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ensure the Bank Details Form is password protected
The above list is not exhaustive. Please read the Bank Details or Change of Bank Details form in full, paying particular attention to the submission instructions.
In addition, prior to submitting quarterly claims GRs and CFOs should ensure their Authorised Signatories are up to date. Claim Reviewers must be an Authorised Signatory, if they are not the claim will be returned. If you do not know who your Authorised Signatories are, please contact your CM.
The following information expands on the Bank Details and Change of Bank Details Forms.
Authorised Signatories Section 3 of the Bank Details Form and Section 4 of the Change of Bank Details.
Authorised Signatories are named individuals within your organisation who undertake the Claims Reviewer Action in ECLAIMS.
When a GR or CFO submits a claim without Claim Reviewer Action recorded in ECLAIMS, or if the Claim Reviewer is not a recognised Authorised Signatory for the project, the claim will be rejected by the Managing Authority (MA) and returned for remedial action.
Claims where the Claim Reviewer Action has not been undertaken prior to submission, or if the reviewer information is not correct, and claims not submitted with the correct details by claim deadline will be classed as late claims.
Authorisation – Section 4 Bank Details Form and Section 5 Change of Bank Details Form.
The person authorising is the senior representative who is giving the named signatories permission to act on behalf of the GR organisation.
It is the GRs or CFOs responsibility to ensure that the MA holds the correct information. Failure to do so could result in delays to payment.
Contact
If a beneficiary organisation has any concerns or queries these should be raised with ESF Bank Details.