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This publication is available at https://www.gov.uk/government/publications/disclosure-and-barring-service-dbs-check-guidance/oisc-disclosure-and-barring-service-dbs-check-guidance
1. Obtaining your DBS application form
To obtain a DBS application form:
- call DBS on 03000 200 190
- quote the Office of the Immigration Services Commissioner’s registered body number - 28153100004
- request a DBS check at standard level
- DBS will post an application form out to your home address
- the OISC does not process DBS checks nor does it accept disclosure certificates at Basic level
1.1 Enhanced DBS Disclosures
- the OISC processes DBS checks at Standard Level. Should you wish to obtain an Enhanced Disclosure, as this is not a requirement for OISC advisers, you are required to obtain your disclosure certificate at this level from an umbrella body that can process this for you. A list of umbrella bodies is found on the GOV.UK website
2. Completing your DBS application form
When filling in your form remember that:
- all sections marked in yellow must be completed
- if you have a current driving license you must say so and enter your license number
- if you have a current passport you must say so and enter your passport number.
- You may be required to provide documentary evidence of any previous names you have been known by.
- there must be no gaps between the date for leaving your previous address and starting at your current address
- if you have had more than 2 addresses in the previous 5 years, all ‘from’ dates must match the previous ‘to’ dates
- the ‘from’ and ‘to’ dates for addresses are in the format MMYYYY not DDMMYY, so if you moved to your latest address on 23 November 2009 you would write 112009, not 231109
- applicants should answer section e55 of the application form as if they are being asked - ‘Do you have any convictions, cautions, reprimands or final warnings, which would not be filtered in line with current guidance?’
- do not write anything on the back page of the application form (sections w, x, y and z)
2.1 General Data Protection Regulations (GDPR)
3. Post Office ID Checking Service
The Post Office will certify that the documents you present are a true likeness of the original documents. To get your documents certified:
- complete the Post Office ID Checking Service form and put a tick against the form of identification you have provided
- the Post Office will complete the final section of the form
- use the Post Office Branch Finder to search for a branch which provides the ID Checking Service
- take your completed DBS application form and your ID Checking Service form to the Post Office with your 3 supporting documents, as required by DBS
- you will be required to pay for the ID Checking Service
3.1 Non-UK Nationals from outside the EEA
- please note that if you are a citizen from outside the EEA and you have limited status in the UK at the time of applying for your DBS Disclosure you will be required to provide an original copy of your biometric residence permit at the Post Office as one of the three documents they are able to verify. Without this form of identification you may not be able to obtain your DBS disclosure certificate and therefore you will be unable to register with the OISC.
Please see the link below for full information on the ID checking requirements issued by DBS:
3.2 After your documents have been certified
The Post Office staff will return to you:
- your DBS application form
- your original identity documents
- your certified copies of the original identity documents
- a receipt confirming the process has been completed
Please keep this receipt for your own records.
4. Paying for your DBS check
The cost of the DBS check is £26.
If you are paying an application fee for OISC registration at the same time, please send the payment of £26 for your DBS fee separately.
For example, if you are making an application for OISC registration at level 1 and you are also submitting the form for a DBS check, please send separate payments of £575.00 (for the Level 1 application fee) and £26.00 (for the DBS check fee), rather than a combined fee of £601.00.
Failure to do so could delay the processing of your application.
If you are paying by cheque, it should be made payable to: ‘The OISC’.
If you are paying by BACS, please send proof of your BACS payment with your DBS form, as your application cannot be processed without it.
When sending your BACS payment, please quote your name or your organisation’s name as the payment reference. The OISC may not otherwise be able to trace the payment specific to your DBS application.
The OISC’s bank details are as follows:
Account Name: OISC No2 Account
Sort Code: 60 70 80
Account Number: 10014934
5. Submitting your DBS application
After organising your payment, please send the following documents to the OISC:
- the DBS application form
- your Post Office ID checking service form
- certified copies of your original ID documents
- your DBS application fee for £26
Please do not send original ID documents to the OISC.
The OISC’s address is:
Applications and First Contact Team
21 Bloomsbury Street
It is very important that you send these documents to the OISC and not to the DBS.
6. DBS check results
The results of the DBS check will be sent to you as the applicant, not to the OISC. Once you have received the results and you wish to apply or continue with your application to the OISC, you must send the OISC a photocopy of your DBS certificate.
7. Disclosure Scotland and Access Northern Ireland
The OISC is a registered body with DBS but is not a registered body with Disclosure Scotland or Access Northern Ireland. It is therefore not possible for the OISC to process DBS checks through either of the above bodies.
Organisations and individuals based in Scotland and Northern Ireland are still able to use the Disclosure and Barring Service and the Post Office ID checking service, as detailed above.
However, where an applicant has an existing recent disclosure, the OISC will accept original standard or enhanced disclosure certificates (although not basic disclosures) produced by Disclosure Scotland or Access Northern Ireland, if they are submitted to the OISC within 6 months of issue date.
8. Protection of Vulnerable Groups (Scotland) Act 2007
The OISC will also accept Disclosure Scotland certificates from applicants who are members of the Protection of Vulnerable Groups (PVG) Scheme and can provide an original disclosure within 6 months of the date of issue.