Guidance

Chapter 4 Tool 8: Using other charities or NGOs to transfer funds outside the UK - checklist

Published 5 January 2011

Applies to England and Wales

© Crown copyright 2011

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This publication is available at https://www.gov.uk/government/publications/charities-holding-moving-and-receiving-funds-safely/chapter-4-tool-8-using-other-charities-or-ngos-to-transfer-funds-outside-the-uk-checklist

Checklist of issues for trustees to consider when using other charities or NGOs to transfer funds outside of the UK

Basic information:

  • name and address of the other charity or NGO (‘partner’)
  • website
  • main contact details
  • legal status of organisation/registration number as applicable
  • governing document
  • partner’s objects and activities
  • bank details/sort code/account name and number of partner

Assurance issues to be considered by charity:

  • why is such a transfer through a partner necessary: what other means have been considered and is this the most effective way of moving funds?
  • have relevant due diligence checks been done - advice may be found in Tool 8: Know your partner in Chapter 2 of this Toolkit
  • is the partner complying with other legal requirements - see E4 for advice
  • does the partner have the legal power to hold and transfer funds in this way?
  • are there any other risk management issues to be considered by the trustees?

Key elements of any agreement between the charity and the partner:

  • key details of the charity and its partner (as above)
  • details of proposed holding and transfer of funds by partner
  • agreement on when and how funds are to be released to final destination for the charitable objectives
  • evidence of receipt of funds by partner - copy documentation
  • evidence of transfer to intended destination once it happens - copy documentation
  • declaration by the partner that the funds have been held and transferred in accordance with the agreement
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