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This publication is available at https://www.gov.uk/government/publications/change-the-register-ap1/guidance-completing-form-ap1
Details of how to complete each panel are set out below. There is no need to send a covering letter.
This guide assumes the person sending the application to HM Land Registry is not a professional conveyancer.
1. Panel 1: local authority area serving the property
Write here the council you pay your council tax to. This will be either:
- county borough
- a unitary authority
- a London borough
- a district council
2. Panel 2: title number(s)
Write here the title number(s).
3. Panel 3: this application affects
As these notes deal with assent of the whole of the land in a title, you will need to tick the first box.
4. Panel 4: application, priority and fees
List here the applications you are making (e.g. discharge of mortgage, assent), inserting one on each line. Under the value column you will need to enter how much is being paid for the property (if anything). If it is a transfer by way of gift or assent, then enter how much the property is worth. In this case you do not need to get a professional valuation, we accept a valuation by anyone given in good faith. If the amount paid is in a currency other than pounds sterling, provide the equivalent value in pounds sterling. You can ring Customer Support on 0300 006 0411 to find out the correct fee to pay.
Tick the box for payment by cheque or postal order (the other option is for those with a direct debit arrangement with HM Land Registry). Make cheques payable to “HM Land Registry”.
5. Panel 5: documents lodged
List all the documents you are sending to us. For a case of a simple assent with nothing else involved, you will need to send us the form AS1 together with evidence of how the personal representative has been appointed. This will be either the original or an official copy of the probate or letters of administration. We will only require certified copies of deeds or documents you send to us. Once we have made a scanned copy of the documents you send to us, they will be destroyed, this applies to both originals and certified copies.
If you are sending additional documents, please list them as separate documents.
6. Panel 6: the applicant
Write here the name of the person(s) who is/are actually applying to change the register.
7. Panel 7: application lodged by
Write here your name (if different from the applicant named in panel 6) and address and add phone/fax/email details if you have them. Only quote an email address if you are happy for us to contact you by this means.
We will deal only with the person named in panel 7 of the application form. If the application contains any request to raise requisitions or issue documents on completion to a third party the request will be refused.
8. Panel 8: third party notification
You only need to complete this panel if you want us to notify a third party that the application has been completed.
9. Panel 9: address for service
If you have already put the address for service in panel 7 of the form AS1, you only need to tick the second box.
10. Panel 10: new charges
You will not need to fill out this panel unless you are registering a new mortgage.
11. Panel 11: disclosable overriding interests
These are certain interests that you need to tell us about if they affect you. Please contact one of our HM Land Registry offices if you are uncertain whether you need to reveal any of the types of interests below.
Disclosable overriding interests include (but are not limited to):
- leases for 1-7 years
- interests of people in actual occupation
- customary rights
- coal mining
- manorial rights
- crown rents
- payments in lieu of tithes
- liability to repair the chancel of a church
- certain easements
- rights relating to embankments and or sea/river walls
- profits a prendre
12. Panels 12 to 14: evidence of identity
You will need to complete these panels if you are assenting the property to someone other than yourself.
- panel 12: select the second option
- panel 13: leave blank
In the left hand column of panel 14(1) write the names of each beneficiary to whom the property is being assented. In the right hand column you will need to give the name and address of any conveyancer who acts for them. If they are not legally represented write “none”. You do not have to list the personal representative who is assenting the property.
If any beneficiary is not legally represented you will need to complete panel 14(2). This will mean they will have to complete identity form ID1 or ID2 and enclose it with the application.
You will also need to complete panel 14(2) and submit form ID1 or ID2 for the applicant named in panel 6 of the AP1, if they are not one of the parties to the Assent (panels 5 and 6 of the AS1).
13. Panel 15: signature
The applicant in panel 6 should sign the form where it says ‘applicant’ and insert the date.
For more information on fees for HM Land Registry applications, see Registration services fees.
15. Where to send application
To find out where to send the completed form, see HM Land Registry address for applications.