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This publication is available at https://www.gov.uk/government/publications/change-the-register-ap1/guidance-completing-form-ap1
Details of how to complete each panel are set out below. There is no need to send a covering letter.
This guidance assumes the person sending the application to HM Land Registry is not a professional conveyancer.
1. Panel 1: local authority area serving the property
Write here the council you pay your council tax to. This will be either:
- county borough
- a unitary authority
- a London borough
- a district council
2. Panel 2: title number(s)
Write here the title number(s).
3. Panel 3: this application affects
Use the first box if your application affects the whole of the registered title. If your application relates to altering the numbers of people owning the title (for example, Mr Jones to Mr and Mrs Jones) this would usually affect the whole of the title.
Only use the second box if you are making an application that affects part of the title(for example, a sale of a piece of garden or a lease affecting part of a building). You will normally need to describe the land affected by description (such as “edged red on the plan to the transfer”) or by attaching a plan to the AP1.
4. Panel 4: application, priority and fees
List here the applications you are making (for example, discharge of mortgage, assent), inserting one on each line. Under the value column you will need to enter how much is being paid for the property (if anything). If there is no money changing hands, then enter how much the property is worth. In this case you do not need to get a professional valuation, we accept a valuation by anyone given in good faith. If the amount paid is in a currency other than pounds sterling, provide the equivalent value in pounds sterling. You can ring Customer Support on 0300 006 0411 to find out the correct fee to pay.
Tick the box for payment by cheque or postal order (the other option is for those with a prior direct debit arrangement with HM Land Registry). Make cheques or postal orders payable to “HM Land Registry”.
5. Panel 5: documents lodged
List all the documents you are sending to us. We will only require certified copies of deeds or documents you send to us. Once we have made a scanned copy of the documents you send to us, they will be destroyed. This applies to both originals and certified copies unless the document is classed as a ‘cherished document’. Cherished documents include items such as birth, marriage and death certificates, passports and probate certificates. We will return the originals of these documents to you if they are lodged.
To certify that a copy of a document in a true copy of the original please write “I certify this to be a true copy of the original dated……… signed……………..Name printed…………….date………….” on the face of the copied document.
If you are sending additional documents, please list them as separate documents.
6. Panel 6: the applicant
Write here the name of the person(s) who is/are actually applying to change the register.
7. Panel 7: application lodged by
You must complete this panel. Write here your name and address and add phone and email details if you have them. Only quote an email address if you are happy for us to contact you by this means. The key number is only applicable to customers who hold a direct debit account with us.
We will deal only with the person named in panel 7 of the application form. If the application contains any request to raise requisitions or issue documents on completion to a third party the request will be refused.
8. Panel 8: third party notification
You only need to complete this panel if you want us to notify a third party that the application has been completed.
9. Panel 9: address for service
The address for service is the address of the property owners we will use if we need to write to them. Please select the correct option.
10. Panel 10: new charges
You will not need to fill out this panel unless you are registering a new mortgage.
11. Panel 11: disclosable overriding interests
These are certain interests that you need to tell us about if they affect you. Please contact one of our HM Land Registry offices if you are uncertain whether you need to reveal any of the types of interests below.
Disclosable overriding interests include (but are not limited to):
- leases for 1-7 years
- interests of people in actual occupation
- customary rights
- coal mining
- manorial rights
- crown rents
- payments in lieu of tithes
- liability to repair the chancel of a church
- certain easements
- rights relating to embankments and or sea/river walls
- profits a prendre
12. Panels 12 to 14: evidence of identity
These panels must be completed with the details of all the parties to the application and the person(s) listed in panel 7 as submitting the application , see our Evidence of identity guidance.
13. Panel 15: signature
The applicant in panel 6 should sign the form where it says ‘applicant’ and insert the date.
For more information on fees for HM Land Registry applications, see Registration services fees.
15. Where to send application
To find out where to send the completed form, see HM Land Registry address for applications.