Notice

Application to GDS Responsible AI Advisory Panel: privacy notice

Published 16 July 2025

© Crown copyright 2025

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This publication is available at https://www.gov.uk/government/publications/application-to-gds-responsible-ai-advisory-panel-privacy-notice/application-to-gds-responsible-ai-advisory-panel-privacy-notice

This application form is used to express interest in being part of GDS’s Responsible AI Advisory Panel.

This Panel is set up by the Government Digital Service (GDS) which is part of the Department for Science, Innovation and Technology (DSIT). The data controller for GDS is DSIT - a data controller determines how and why personal data can be processed. Read DSIT’s entry in the Data Protection Public Register for more information.

What data we collect from you

The personal data we collect from you will include:

  • Your name
  • Your email address

The legal basis for processing your personal data is:

  • Public task: Processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

For the purposes of this project, the public task relates to collecting your email address if you express interest in taking part in the Responsible AI Advisory Panel, so that you can be contacted about your application.

Recipients

The only personal data collected through this application will be your email address, this will be collected by DSIT. This email address will be shared no wider than DSIT.

As your personal data will be stored on our IT infrastructure, it will also be with our data processers Microsoft and Amazon Web Services.

Retention

Your personal data (email address) will by kept by DSIT for 1 year after the survey is complete for the following purposes:

  • To contact you for any future rounds of recruitment for the Panel

We will not:

  • sell or rent your data to third parties
  • share your data with third parties for marketing purposes

We will share your data if we’re required to do so by law – for example, by court order, or to prevent fraud or other crime.

Your rights

You have the right to request:

  • information about how your personal data is processed, and to request a copy of that personal data
  • that any inaccuracies in your personal data is rectified without delay
  • that any incomplete personal data is updated - you can include the missing information in your request
  • that your personal data is erased if there is no longer a justification for it to be processed
  • that the processing of your personal data is restricted in certain circumstances - for example, where accuracy is contested

If you gave your consent for us to collect and process your data, you have the right to:

  • withdraw your consent - this can be done at any time
  • request a copy of your personal data - this copy will be provided in a structured, commonly used and machine-readable format

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an UK independent regulator. The Information Commissioner can be contacted at:

Information Commissioner’s Office

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Email casework@ico.org.uk

Telephone 0303 123 1113
Textphone 01625 545 860

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Contact details

The data controller for your personal data is the Department for Science, Innovation and Technology (DSIT).

DSIT Data Protection Officer
Department for Science, Innovation and Technology
22-26 Whitehall
London
SW1A 2EG

Email dataprotection@dsit.gov.uk

Changes to this notice

We may change this privacy notice. When we make changes to this notice, the ‘last updated’ date at the top of this page will also change. Any changes to this privacy notice will apply to you and your data immediately. If these changes affect how your personal data is processed, GDS will take reasonable steps to make sure you know.

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