About our services

The charges for services you can request from the Coal Authority.

1. Fees for property searches and reports

Charges and VAT rates illustrated here are effective from 1 August 2012. Fees listed below also apply to reports ordered through the B2B channel including CON29M and No Search Certificate Constituent Parts.

1.1 Residential property searches and reports

Available for single unit residential property, either existing or currently being built (e.g. a single plot on a residential development site). The report will answer questions 1 to 12 of the current Law Society Scheme Search Form (1 to 11 in Scotland) and is fully Home Report (Scotland) compliant.

Residential property search charges

Report Description Includes Digitising Method Charge VAT Total
Residential Mining Report Information on coal mining and brine subsidence claims Customer £25 £5 £30
Residential Mining Report Information on coal mining and brine subsidence claims Coal Authority £29 £5.80 £34.80
Residential Ground Stability Report (off coalfield areas) Information on coal mining, brine subsidence claims and natural subsidence hazards Customer £33 £6.60 £39.60
Residential Ground Stability Report (off coalfield areas) Information on coal mining, brine subsidence claims and natural subsidence hazards Coal Authority £41.25 £8.25 £49.50
Residential Ground Stability Report (on coalfield areas) Information on coal mining, brine subsidence claims and natural subsidence hazards Customer £44 £8.80 £52.80
Residential Ground Stability Report (on coalfield areas) Information on coal mining, brine subsidence claims and natural subsidence hazards Coal Authority £55 £11 £66
Residential Enviro All-in-One Report, off coalfield area Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £44 £8.80 £52.80
Residential Enviro All-in-One Report, off coalfield area Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £55 £11 £66
Residential Enviro All-in-One Report, on coalfield area Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £66 £13.20 £79.20
Residential Enviro All-in-One Report, on coalfield area Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £82.50 £16.50 £99

1.2 Non-residential property, commercial or development site searches and reports

Available for multi-residential, non-residential or sites up to a maximum of 25 hectares in extent. The report will answer questions 1 to 15 of the current Law Society Scheme Search Form (1 to 13 in Scotland) and is fully Home Report compliant.

Non-residential property, commercial or development site search charges

Report Description Details Digitising Method Charge VAT Total
Non-Residential Mining Report up to 25 hectares. Includes information on coal mining and brine subsidence claims Customer £59 £11.80 £70.80
Non-Residential Mining Report up to 25 hectares. Includes information on coal mining and brine subsidence claims Coal Authority £69 £13.80 £82.80
Non-Residential Mining Report each additional 25 hectares. Customer £59 £11.80 £70.80
Non-Residential Mining Report each additional 25 hectares. Coal Authority £69 £13.80 £82.80
Non-Residential Ground Stability Report (on/off coalfield areas) up to 25 hectares. Includes information on coal mining, brine subsidence claims and natural subsidence hazards Customer £88 £17.60 £105.60
Non-Residential Ground Stability Report (on/off coalfield areas) up to 25 hectares. Includes information on coal mining, brine subsidence claims and natural subsidence hazards Coal Authority £110 £22 £132
Non-Residential Ground Stability Report (on/off coalfield areas) each additional 25 Hectares Customer £88 £17.60 £105.60
Non-Residential Ground Stability Report (on/off coalfield areas) each additional 25 Hectares Coal Authority £110 £22 £132
Non-Residential Enviro All-in-One Report (on coalfield area) 0-15 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £198 £39.60 £237.60
Non-Residential Enviro All-in-One Report (on coalfield area) 0-15 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £247.50 £49.50 £297
Non-Residential Enviro All-in-One Report (off coalfield area) 0-15 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £132 £26.40 £158.40
Non-Residential Enviro All-in-One Report (off coalfield area) 0-15 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £165 £33 £198
Non-Residential Enviro All-in-One Report (on coalfield area) 15-20 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £260 £52 £312
Non-Residential Enviro All-in-One Report (on coalfield area) 15-20 HectaresCombines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £325 £65 £390  
Non-Residential Enviro All-in-One Report (off coalfield area) 15-20 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £189 £37.80 £226.80
Non-Residential Enviro All-in-One Report (off coalfield area) 15-20 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £235 £47 £282
Non-Residential Enviro All-in-One Report (on coalfield area) 20-30 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £365 £73 £438
Non-Residential Enviro All-in-One Report (on coalfield area) 20-30 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £460 £92 £552
Non-Residential Enviro All-in-One Report (off coalfield area) 20-30 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £235 £47 £282
Non-Residential Enviro All-in-One Report (off coalfield area) 20-30 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £295 £59 £354
Non-Residential Enviro All-in-One Report (on coalfield area) 30-40 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £470 £94 £564
Non-Residential Enviro All-in-One Report (on coalfield area) 30-40 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £590 £118 £708
Non-Residential Enviro All-in-One Report (off coalfield area) 30-40 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £330 £66 £396
Non-Residential Enviro All-in-One Report (off coalfield area) 30-40 HectaresCombines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £415 £83 £498  
Non-Residential Enviro All-in-One Report (on coalfield area) 40-80 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £625 £125 £750
Non-Residential Enviro All-in-One Report (on coalfield area) 40-80 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £785 £157 £942
Non-Residential Enviro All-in-One Report (off coalfield area) 40-80 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £425 £85 £510
Non-Residential Enviro All-in-One Report (off coalfield area) 40-80 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £535 £107 £642
Non-Residential Enviro All-in-One Report (on coalfield area) 80-120 HectaresCombines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £730 £146 £876  
Non-Residential Enviro All-in-One Report (on coalfield area) 80-120 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £915 £183 £1,098
Non-Residential Enviro All-in-One Report (off coalfield area) 80-120 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £475 £95 £570
Non-Residential Enviro All-in-One Report (off coalfield area) 80-120 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £590 £118 £708
Non-Residential Enviro All-in-One Report (on coalfield area) 120-150 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £840 £168 £1,008
Non-Residential Enviro All-in-One Report (on coalfield area) 120-150 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £1,050 £210 £1,260
Non-Residential Enviro All-in-One Report (off coalfield area) 120-150 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Customer £520 £104 £624
Non-Residential Enviro All-in-One Report (off coalfield area) 120-150 Hectares Combines our coal mining and brine subsidence report with a specialist environmental screening report from GroundSure Coal Authority £650 £130 £780

1.3 Other search services and reports

The Coal Authority also provides these additional search, advisory and follow-up reporting services.

Other search services and reports

Report Title Report Description Ordering Method Charge VAT Total
Search Not Required Certificate Formal confirmation that there are no past or proposed coal workings to affect the property and that the property is not in the Cheshire Brine Subsidence Compensation District. online £15 £3 £18
Subsidence Claim Search Answers just the CON29M & ScotForm enquiry 9 subsidence damage claims questions. online £13 £2.60 £15.60
Expedited Fee Additional fee for same/next working day fax service. online £50 £10 £60
Interpretive Report Optional follow-up report subsequent to the disclosure of a mine entry in any residential report. online £75 £15 £90
Claims History Service Optional follow up service for further information on subsidence claims if referred to in a Report. online £110 £22 £132
Copy of S.46 Notice As issued to property owners who might be affected by subsidence as a result of active mining operations. postal or telephone £25 £5 £30
Mine Entry Plans and Data Sheets Produced for customer defined areas; one data sheet per mine entry disclosing a summary of all metadata held. online £14 per mine entry £2.80 £16.80 (minimum charge of £42)
Surface Hazard Report Report subsequent to the disclosure of surface hazards in any residential or non-residential report. online £75 £15 £90
Mine Gas Emission Report Report subsequent to the disclosure of mine gas emissions in any residential or non-residential report. online £75 £15 £90
Subsidence Buffered Claims Report Report subsequent to the disclosure of subsidence claims within 50m of the property boundary. online £13 per claim £2.60 £15.60
Residential Coal Mining Consultants Report Information on past, present and future underground coal mining. Includes seam names, depth, extraction thickness and year worked along with shallow and probable shallow workings, mine entries and claims for coal mining subsidence damage. online £32 £6.40 £38.40
Non-Residential Coal Mining Consultants Report Information on past, present and future underground coal mining. Includes seam names, depth, extraction thickness and year worked along with shallow and probable shallow workings, mine entries and claims for coal mining subsidence damage. online £64 £12.80 £76.80
Non-Residential Consultants Report Each additional 25 hectares online £64 £12.80 £76.80
Mortgage Letter A letter that summaries the liability to lenders and home owners under the Coal Mining Subsidence Act 1991 email £13.00 £2.60 £15.60
Ad Hoc Mining Information Manager Research Fee Optional follow-up service where further advice and/or information is required to that included in a standard property report postal or telephone £80 per hour or part hour £16 £96

2. Licensing charges

Please note: VAT is not levied on licence charges, but does apply to legal costs.

Licence or Agreement Type   Min. Charge: Max. Charge: Charges:
Underground Mining, Surface Mining or Underground Coal Gasification Operating or Conditional Licence (with the exception of Forest of Dean Licence) New Licence or Variation to Existing Licence £575 £13,800 Maximum area 10,000 hectares or £13,800 Only for increases in area £575 per hectare
Underground Mining Forest of Dean Licence (in a freeminer’s gale in the Hundred of St Briavels) New Licence or Variation to Existing Licence n/a n/a £50 flat rate application fee
Exploration Licences New Licence or Variation to Existing Licence £575 £11,500 Maximum area 2,000 hectares or £11,500 Only for increases in area £5.75 per hectare
Abandoned Mine Methane Access Agreement Agreement or Variation to Existing Agreement £575 £2,875 Maximum area of 500 hectares or £2,875 Only for increases in area £5.75 per hectare
Coal Bed Methane Single Site Access Agreement New Agreement or Variation to Existing Agreement £575 £2,875 Maximum area of 500 hectares or £2,875 Only for increases in area £5.75 per hectare
Coal Bed Methane Blanket Access Agreement New Agreement or Variation to Existing Agreement n/a £5,750 flat rate Maximum area Petroleum Licence £575 flat rate for Variation
Coal Bed Methane Supplemental Access Agreement (following grant of Blank Access Agreement) New Agreement or Variation to Existing Agreement £1,150 flat rate Maximum area 200 hectares £575 flat rate for Variation  
Minewater Heat Recovery Single Site Access Agreement New Agreement or Variation to Existing Agreement £2,875 Maximum area 500 hectares or £2,875 Only for increases in area £5.75 per hectare  
Minewater Heat Recovery Blanket Access Agreement New Agreement or Variation to Existing Agreement £2,300 flat rate Maximum area 2,000 hectares £575 flat rate for Variation  
Minewater Heat Recovery Supplemental Access Agreement following grant of Blanket Access Agreement) New Agreement or Variation to Existing Agreement £1,150 flat rate Maximum area 200 hectare £575 flat rate for Variation  
Deep Energy Boreholes Access Agreement New Agreement or Variation to Existing Agreement n/a n/a £575 flat rate
Incidental Coal Agreement New Agreement or Variation to Existing Agreement n/a n/a £250 flat rate

All fees are based on a grant of Licence / Access Agreement in the standard form.

2.2 - Grants of licence / access agreement charges

Licence Type:   Charge:
Underground Mining, Surface Mining or Underground Coal Gasification Operating or Conditional Licence (with exception of Forest of Dean charges below) New Licence or Existing Licences £1,150 or Equivalent Annual Fee for Operating Licence terms extension £575 for all other variations
Underground Mining Forest of Dean Licence (in a freeminer’s gale in the Hundred of St Briavels) New Licence or Existing Licences £50
Exploration Licences New Licence or Existing Licences £575
Abandoned Mine Methane Access Agreement New Agreement or Existing Licences £575
Coal Bed Methane Single Site Access Agreement New Agreement or Existing Licences £575
Coal Bed Methane Blanket Access Agreement New Agreement or Existing Licences £575
Coal Bed Methane Supplemental Access Agreement (following grant of Blanket Access Agreement New Agreement or Existing Licences £575 Variation Only
Minewater Heat Recovery Single Site Access Agreement New Agreement or Existing Licences £575
Minewater Heat Recovery Blanket Access Agreement New Agreement or Existing Licences £575
Minewater Heat Recovery Supplemental Access Agreement (following grant of Blanket Access Agreement) New Agreement or Existing Licences £575 Variation Only
Deep Energy Borehole Access Agreement New Agreement or Existing Licences £575
Incidental Coal Agreement New Agreement or Existing Licences No Charge

2.3 - Annual charges

Licence Type: Charges:
Underground Mining, Surface Mining or Underground Coal Gasification Licence (with the exception of Forest of Dean charges below) Operating - The charge is based on an estimate of tonnage to be produced in the following 12 months. Operating Licences - for annual production of up to 5,000 tonnes: £575
Underground Mining, Surface Mining or Underground Coal Gasification Licence (with the exception of Forest of Dean charges below) Operating - The charge is based on an estimate of tonnage to be produced in the following 12 months. Operating Licences of 5,001 to 250,000 tonnes: £1,150
Underground Mining, Surface Mining or Underground Coal Gasification Licence (with the exception of Forest of Dean charges below) Operating - The charge is based on an estimate of tonnage to be produced in the following 12 months. Operating Licences of more than 250,000 tonnes: £5,750.00
Underground Mining, Surface Mining or Underground Coal Gasification Licence (with the exception of Forest of Dean charges below) Conditional - £575 (Note: If an exploration licence has been granted with a conditional licence there is only one annual fee)
Underground Mining Forest of Dean Licence (in freeminer’s gale in the Hundred of St Briavels) £50
Exploration Licence £575
Abandoned Mine Methane Access Agreement £575
Coal Bed Methane Single Site Access Agreement £575
Coal Bed Methane Blanket Access Agreement £575
Coal Bed Methane Supplemental Access Agreement (following grant of Blanket Access Agreement) £575
Minewater Heat Recovery Single Site Access Agreement Area based with a minimum of £175 rising at £1.15 per hectare to a maximum of £575
Minewater Heat Recovery Blanket Access Agreement £575
Minewater Heat Recovery Supplement Access Agreement (following grant of Blanket Access Agreement) Area based with a minimum of £175 rising at £1.15 per hectare to a maximum of £575
Deep Energy Borehole Access Agreement £575
Incidental Coal Agreement £250

2.4 - Payments for Coal or Rights in Relation to Coal

Licence Type:   Charges:
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Operating £0.17 per tonne production related rent
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £0.30 per hectare paid on Grant
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £0.35 per hectare paid at the end of Year 1
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £0.40 per hectare paid at the end of Year 2
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £0.45 per hectare paid at the end of Year 3
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £0.50 per hectare paid at the end of Year 4
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £0.60 per hectare paid at the end of Year 5
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £1.15 per hectare paid at the end of Year 6
Underground Mining, Surface Mining or Underground Coal Gasification Lease (with the exception of Forest of Dean charges below) Option for Lease associated with Conditional Licence £1.75 per hectare paid at the end of Year 7
Underground Mining Forest of Dean Lease (in a freeminer’s gale in the Hundred of St Briavels) £0.17 per tonne production related rent if the Coal Authority are the Galee, otherwise no charge  
Exploration Licence £5.75 per hectare for 4 months exclusivity  
Abandoned Mine Methane Access Agreement Site specific valuation taken for new production holes only  
Coal Bed Methane Single Site Access Agreement Site specific valuation taken for new production holes only  
Coal Bed Methane Blanket Access Agreement None  
Coal Bed Methane Supplemental Access Agreement (following grant of Blanket Access Agreement) Site specific valuation taken for new production holes only  
Minewater Heat Recovery Single Site Access Agreement Site specific valuation taken for new production holes only  
Minewater Heat Recovery Blanket Access Agreement None  
Minewater Heat Recovery Supplemental Access Agreement (following grant of Blanket Access Agreement) Site specific valuation taken for new production holes only  
Deep Energy Boreholes Access Agreement Site specific valuation taken for new production holes only  
Incidental Coal Agreement £1.00 per tonne production related rent  

3. Permissions charges

Fees are based upon one of the following: the area of the application, the number of boreholes, or the number of mine entries to be investigated and/or treated.

Please note that once processing of the application has commenced no refund or transfer of fee (or part thereof) will be made.

Permission to enter or disturb Coal Authority Mining Interests

Retrospective applications will only be considered in exceptional circumstances and on the proviso that all investigation and treatment works have been completed and recorded to accepted published standards including HSE guidance. Expedited and retrospective applications will be charged at twice the normal applicable rate.

Permissions fees are shown exclusive of VAT and can be made by debit or credit card, or BACS. Payments must be paid in full before the permit can be granted.

Permissions Charges Based Upon: Min. Charge: Max. Charge: Charges per unit:
3.1 - Area of the application. Any number of shafts/adits are included within this area fee. £85 £2125(for over and above 2.5 hectares) £85 per 0.1 hectare (1000m2)
3.2 - Maximum of 10 boreholes, above 10 boreholes will need to be applied for on an area basis. (For initial investigation purposes only.) Should treatment then prove necessary, a further application would be needed to cover the whole grouting area (see charges for 3.1 above). However, the initial £42.50 per borehole fee would be deducted from this. £85 £425 £42.50 per borehole
3.3 - The number of mine entries to be investigated and/or treated (when not included within 3.1 above) £85 £2125 £85 per shaft or adit investigation/ treatment

4. Property enquiries charges

Historic Enquiries charges

Service Charge VAT Total
Formal letter to confirm plans approval re: structural precautions covenants £140 £28 £168
Request search of Coal Authority records for land ownership history £150 £30 £180
Certified deeds & documents £90 £18 £108
Uncertified deeds & documents £65 £13 £78
Certified title deed copy £250 £50 £300

5. Historic Mining Records and Records Management

Visitor inspection rooms are available between the hours of:

  • 09:00 to 12:00
  • 13:00 to 16:30 (16:00 on Fridays)
  • All visits are subject to the making of a prior appointment

Visits to the Mining Records Office

Visits: Charges:
To view abandonment plans includes 1 search (half-day) £60
To view abandonment plans includes 2 searches (full-day) £90

Extra searches are available on request and subject to usual charges.

Central viewing stations in the library area are available for half day bookings free of charge but searches will be charged at usual rate.

Printing charges

For the colour printing of originals in paper format: Charges:
Up to A2 (420mm x 594mm) £15
Above A2 (420mm x 594mm) up to A1 (594mm x 841mm) £25
Above A1 (594mm x 841mm) up to A0 (841mm x 1188mm) £35
Above A0 (841mm x 1188mm) up to Max (900mm x 1500mm) £45
Photocopying (A4) £0.40
Photocopying (A3) £0.45

Electronic format charges

For images supplied in the format of: Charges:
JPEG (including meta data) £35
DVD (per disc) £5
USB drive £65

Geological data:

For copies of: Charges:
Digital Opencast (Surface Mining) borehole data (per borehole, without scientific data) £2
Digital Opencast (Surface Mining) borehole data (per borehole, with scientific data) £2.50

British Coal photographs:

For copies of photographs: Charges:
Size: A4 £10

Other historic records

For copies of: Charges:
Certified copy of Property Deeds (per deed - plans charged extra if applicable) £65 +£25 per sheet
Uncertified copy of Property Deeds (per deed - plans charged extra if applicable) £65
Copy of a Court Order (per order - plans charged extra if applicable) £50
Copy of Mining Lease (per lease - plans charged extra if applicable) £50
Copy of entry in Coal Holding Register (per entry) Application Plans extra £40
Visits to view entries on the Licence Register (per entry) £40
Copy of entry on Licence Register (per entry) £40
Notices £40

Search fees

For copies of: Charges:
Detailed search by a surveyor (minimum charge covers 1 hour of work and is currently £80 per person per hour (or part hour) + VAT). £80
Abandoned Mines Catalogue Search (per search) £50
Interrogation of Wisdom data base (per search) £50

Please note that all charges for searches are payable in advance

Contact

Historic Records - Mining Records:

Telephone: 01623 637 225/237; Fax: 01623 629 100

Historic Records - Records Management:

Telephone: 01623 637 217; Fax: 01623 423 468

Historic Records - Land and Property:

Telephone: 0345 762 6848; Fax: 01623 621 955

Licensing and Permissions:

Telephone: 01623 637 339; Fax: 01623 620 363

Property Searches and Reports:

Telephone: 0345 762 6848; Fax: 01623 637 338

All written enquiries should be directed to the relevant department/contact at:

The Coal Authority
200 Lichfield Lane
Berry Hill
Mansfield
Nottinghamshire
NG18 4RG
DX716176 Mansfield 5

While the Coal Authority will provide a document search and inspection service it will not interpret or analyse information it holds (except for the Interpretive Mining Report).

The Coal Authority disclaims any responsibility for the accuracy of information contained in historic records, and notes, annotations and amendments which appear on documents, including plans, logs and analytical reports.

The Coal Authority will not take responsibility for the provision of correct data when enquiries are based on inaccurate information.