Procurement at NDA
Information for those looking to become a supplier to the Nuclear Decommissioning Authority.
Tendering for contracts and transparency
To comply with government regulations we use an approach based on the value of the contract, and whether a public-sector contract already exists that can be used:
We use 3 systems to advertise and to manage our contracts:
Framework Contracts awarded by Crown Commercial Services or other procurement hubs for utilisation by the wider public sector Government Procurement Service website
New procurement opportunities with a cumulative value of over £10,000 Contracts Finder website
New higher-value procurement opportunities with a cumulative total over the current EU threshold Tender Electronic Daily website
All public-sector procurements are subject to European Commission (EC) Treaty principles of non-discrimination, equal treatment and transparency.
NDA will publish all contract awards over £20,000 on Contracts Finder website
General Terms and Conditions of Contract
All suppliers of goods and services to the NDA should familiarise themselves with our Terms and Conditions.
For our own NDA operations (not Tier 1, 2 and 3 contracts), we operate a strict “no purchase order, no pay” policy. You’ll need to reference your Purchase Order number. Your primary procurement contact should be able to supply this if you do not already have it.
NDA recognises that prompt payment is a key issue for suppliers, particularly Small and Medium Enterprises (SMEs). See
Supply chain charter
The Supply Chain Charter for nuclear decommissioning sites aims to foster good working relations across the NDA estate’s supply chain. All signatories sign up to a set of principles that encourage mutually beneficial and rewarding relationships.
When you sign up to the Charter, we will publish your company’s name with the other signatories:.
Sign the document and send to:
Supply Chain Team
Nuclear Decommissioning Authority
Westlakes Science & Technology Park
Phone: (+44) 01925 80 2077
Supporting small and medium-sized enterprises
The government has set a target for 25% of central government spend to go to small and medium-sized enterprises (SMEs) by 2015. We are committed to supporting this target and look to ensure a fair and equal opportunity for all to bid for our contracts.
We also encourage our larger suppliers to consider SMEs within their sub-contracting opportunities directly and indirectly through the supply chain. All Government Departments have an SME Action Plan to support this aspiration. NDA has its own Action Plan:
As part of the Action Plan, we:
- formed SME steering groups to help with some of the current issues facing this critical group of suppliers
- are running a pilot SME mentoring scheme to promote and encourage participation of SMEs in the NDA estate
- provide briefing sessions to introduce SMEs to public procurement
Revisions to payment terms
NDA recognises that prompt payment is a key issue for suppliers, particularly small and medium-sized enterprises (SMEs).
The NDA Estate SME Steering Groups raised concerns about certain common commercial issues and barriers. They identified payment terms as one of the issues that needed to be tackled. The issue arises not with the Site Licence Companies (SLCs) per se, but further down the supply chain, where there are examples of 90-day or 120-day payment terms being demanded.
Such long payment terms are not acceptable. Terms such as ‘pay when paid’ are also not acceptable. NDA has decided therefore to introduce a mandatory payment flowdown to the SLCs’ terms and conditions, applicable to all new sub-contracts and sub-sub contracts through the supply chain, including new call-off from existing frameworks.
Site Licence Company (SLC) payment terms are generally nett monthly – the payment flowdown will therefore require that this is the maximum payment term allowable, but does not prevent shorter terms being agreed.
A Collaborative Procurement Program focuses on procurement requirements across the NDA estate with the objective of delivering value and providing attractive opportunities to the Supply Chain.
SME Steering Group North developed this guide to introduce SMEs to collaboration issues. It includes models and partners, the barriers and challenges, along with a few helpful case studies.
NDA Estate Supply Chain networking group on LinkedIn promotes news, contract opportunities and collaboration between suppliers (existing and new) at all levels, Site Licence Companies and the NDA.
Burges Salmon maintains a comprehensive glossary of key terms and acronyms to assist those who are new (or experienced) in the UK civil nuclear industry. The glossary explains and de-mystifies some of the terminology.
Collaborative Capability Self-assessment
This is part of the BS 11000 suite of documents from the Institute for Collaborative Working.
SME steering groups
SME steering groups provide a forum to discuss improving the attractiveness and health of the market that supports the NDA sites, with particular focus on Small-Medium-sized Enterprises.
Role of the group
In 2012 we announced the formation of the NDA Estate SME steering groups to help with some of the current issues facing this critical group of suppliers.
The steering groups provide a forum to discuss improving the attractiveness and health of the market that supports the NDA sites, with particular focus on SMEs.
There are five regional groups (Wales; Scotland; Cumbria; Northern England; Southern/Central England) to provide the SME sector with a direct and public voice to NDA. An overarching national group will provide a voice to colleagues in the devolved assemblies and Whitehall.
Each group will meet around four times a year. Attendees will include representatives from:
- 5-6 SMEs
- 2 larger contractors (Tier 2)
- an SLC
- public sector organisations supporting businesses.
Each regional group is chaired by one of the SME members. These chairpersons will represent the region at the National SME Steering Group.
National Group Minutes
Cumbria SME Steering Group
North SME Steering Group
Scotland SME Steering Group
Chair: Bob McKee email@example.com
South SME Steering Group
Chair: Neil Forman: NForeman@Centronic.co.uk
SME Steering Group South Minutes February 2014
SME Steering Group South Minutes September 2013
Wales SME Steering Group
Chair: Wales: Matt Tuck: firstname.lastname@example.org
The NDA Estate Mentor Scheme is one of various initiatives set up by the NDA to promote and encourage participation of SMEs in the NDA Estate. The pilot Scheme ran for 12 months from April 2014 with a cohort of 40 mentees and mentors. The scheme runs annually.
The deadline for applications for the 2016 was 15 April. The scheme will reopen in 2017.
Supply chain event
In conjunction with the Site Licence Companies (SLCs), we host an annual event for suppliers in the nuclear decommissioning supply chain.
2016 Supply Chain Event will be held at EventCity, Manchester, UK on Thursday 3 November 2016.
Registration will open in June 2016.
The event includes:
- presentations by key representatives from government and NDA on this vision for the nuclear supply chain vision
- opportunities to meet ‘buyers and sellers’ from across the NDA estate including Site Licence Companies
- a full day to network with leading figures in the NDA, the SLCs and across the supply chain
- an awards presentation (award entries open in August)
Supply chain awards
Categories for supply chain awards in 2015
Previous categories were:
- best example of supplier ‘going the extra mile’
- best supply chain collaboration
- best application of an innovative solution(s) with tangible savings/benefits by:
- larger supplier
Entries open in August.