Open call for evidence

Privacy Information Notice

Published 16 July 2025

General Processing (UK GDPR & Part 2, Data Protection Act 2018)

This Privacy Information Notice (PIN) tells you how the Home Office will hold and process the personal information you provide when submitting your response to the Identification of Victims of Modern Slavery Call for Evidence via the Smart Survey platform or via email.

The Home Office is the ‘controller’ of this information. All personal data will be processed by the Home Office.

Details of the Department’s Data Protection Officer can be found at: https://www.gov.uk/government/organisations/home-office/about/personal-information-charter

Details of department are:

Identification of Victims of Modern Slavery Call for Evidence
Modern Slavery Unit
Home Office
2 Marsham Street
London
SW1P 4DF

Questions on this PIN can be sent to modernslavery.cfe@homeoffice.gov.uk. This PIN tells you:

1. Why the HO is collecting and processing your personal information or data

2. The HO’s legal duties under the UK General Data Protection Regulations and the Data Protection Act 2018

3. The lawful basis for processing your personal information or data

4. How the HO will collect your personal information or data

5. What personal information or data will be collected

6. How your personal information or data will be stored

7. How we will use your personal information or data and whether any third parties will

8. receive your personal information or data

9. What rights you have (as the data subject)

10. How we review our PINs

11. How to contact the Home Office or raise a complaint

1. Why is the Home Office collecting and processing your personal information or data?

The Home Office has launched this call for evidence to hear from a wide range of different groups about ways that the UK can have a more effective identification system for victims of modern slavery, where victims are recognised early and accurately so they can be protected and provided with appropriate assistance and support towards their recovery from exploitation.

The Home Office is collecting data from the call for evidence to build an evidence base to inform future policy development on ways to reform the system for identifying victims of modern slavery and human trafficking, ensuring that the current modern slavery system is operating as effectively as possible.

When the call for evidence ends, the Home Office will publish a summary of the key points raised on the government’s GOV.UK website. This will include a list of the organisations that responded, but not any individual’s personal name, address, or other contact details. An external contractor will have access to redacted data from the call for evidence to support analysis of the data. Any data shared in the free text responses which is personally identifiable or sensitive will be redacted and deleted before it is shared with the external contractor. Within 3 months after the publication of the report, the external contractor will securely destroy the redacted data. The Home Office will retain the redacted data from the call for evidence for a period of 5 years, which is aligned with Home Office policy on consultations.

2. What are the Home Office’s legal duties?

Under the UK General Data Protection Regulations and the Data Protection Acts 2018, the Home Office has a legal duty to protect any information we collect from you or have about you from other sources.

3. What is the lawful basis for processing your personal data?

The legal basis for the processing of your data will be Article 6(1)(e) of the UK GDPR – that is, that the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller, and Article 9 – the legal basis for special category (sensitive) data.

4. How will we collect your personal information or data?

Data will be collected as you submit your response on the Smart Survey platform, or when emailing responses to modernslavery.cfe@homeoffice.gov.uk If you are responding on the Smart Survey platform and would like to save and continue progress on this platform, you will need to enter your name and email address. This information will not be stored with the response, so anonymity is maintained at all times.

If you would like to email your response to moderslavery.cfe@homeoffice.gov.uk, then this means your email address will be attached to your call for evidence response. Email addresses count as personal data. By returning the document via email, you are agreeing to your personal data (email address) being collected and processed by the Home Office.

5. What personal information or data will be collected?

Please do not share any personal information when responding to the call for evidence. Personal information will be redacted before sharing with our external contractor, a data processor, who is processing the data on the behalf of the Home Office.

6. How will your personal information or data be stored and how long will it be stored for?

Redacted data collected in the call for evidence will be retained for a maximum period of 5 years, which is aligned with Home Office policy on consultations.

Once call for evidence responses are received by the Home Office via email, they will be separated from the email address and saved as anonymous data. Email addresses will be deleted immediately. This means your personal data will not be stored.

7. How do we use your personal information or data?

All survey responses will be screened and, where needed, personally identifiable information will be redacted. The anonymous data will then be shared with an external contractor for analysis. Within 3 months after the publication of the report, all data shared with the external contractor will be securely destroyed.

8. What rights do you have (as the data subject)?

You have the right to request access to the personal information the Home Office holds about you. Details of how to make the request can be found at Personal information charter - Home Office - GOV.UK.

Under data protection law, you have certain rights depending on our reason for processing your personal information, including:

Your Right of Access

You have the right to ask us for copies of your personal information.

Your Right of Rectification

You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your Right to Erasure

You have the right to ask us to erase your personal information in certain circumstances.

Your Right to Restriction of Processing

You have the right to ask us to restrict the processing of your personal information in certain circumstances.

Your Right to Object to processing

You have the right to object to the processing of your personal information in certain circumstances.

Your Right to Data Portability

You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.

The contact for responding to Data Subject Right requests for the Home Office is HOHQSAR@homeoffice.gov.uk.

Please make clear that the request is in relation to the Identification of Victims of Modern Slavery Call for Evidence.

9. Reviewing the Privacy Information Notice

The Home Office regularly reviews our Privacy Information Notices to make sure they are up to date.

10. How can you find out more or raise or complaint?

If you need more information on how your personal information will be processed, please email: modernslavery.cfe@homeoffice.gov.uk

For further information on the personal information we collect and process in the Home Office, please see the Home Office’s Personal Information Charter: Personal information charter - Home Office - GOV.UK

Alternatively, you can contact the Home Office’s Data Protection Officer at the Office of the Data Protection Officer:

Office of the DPO
Peel Building
2 Marsham Street
London
SW1P 4DF

Email: DPO@homeoffice.gov.uk

You also have the right to complain to the Information Commissioner’s Office about the way the Home Office is handling your personal information. You can contact the Information Commissioner’s Office at:

Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Telephone: 08456 30 60 60 or 01625 54 57 45

Fax: 01625 524510

You can also visit the website of the Information Commissioner’s Office.