Guidance
File format
Updated 1 May 2026
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| Name | Description | Position | Description of Regular Expression | Validation Regular Expression |
|---|---|---|---|---|
| ReportingDate | Date the file was due to be submitted to Ofqual regardless of when it was actually uploaded (this date will be made available by Ofqual). | 1 | The date in the following format: year (4 digits), a dash, month (2 digits), a dash, day-of-month (2 digits). Format accepted yyyy-mm-dd. | ^(20)\d\d[-](0[1-9]|1[012])[-](0[1-9]|[12][0-9]|3[01])$ |
| AcademicYear | The academic year which this data submission relates to (defined as 1 September to 31 August). For example, 2022-2023 | 2 | The academic year in the following format: start year (4 digits), a dash, end year (4 digits). Format accepted yyyy-yyyy. | ^(20)\d\d[-](20)\d\d$ |
| AwardingOrganisation | Awarding organisation acronym as it appears in Ofqual’s Register of Regulated organisations | 3 | Valid awarding organisation acronym. 1 to 150 characters accepted. | ^.{1,150}$ |
| QualificationNumber | The unique identifier for the qualification as it appears in Ofqual’s Register of Regulated qualifications, for example, 123/1234/1 | 4 | Valid Qualification Number. 10 characters accepted. -2 accepted if not applicable or for cases where the assessment can be used for more than one qualification and the qualification is not yet known | ^(?:-2|.{10})$ |
| AssessmentCode | Unique identifier for the assessment, generated by the AO. See general completion guidelines for detail. | 5 | 1 to 50 characters accepted. -2 accepted for special consideration applied at the qualification level | ^.{1,50}$ |
| SpecialConsiderationType | Type of special consideration applied for | 6 | Accepted values: Present but disadvantaged, Absent with good reason | ^(Present but disadvantaged|Absent with good reason)$ |
| DisadvantageCategory | The disadvantage category. The list of disadvantage categories is given in Appendix A below. Please choose the most appropriate one. | 7 | See Appendix A for accepted categories. -2 accepted where the disadvantage category is not known. For example, where disadvantage categories are not recorded for absent learners | ^(Illness or injury|Crisis or incident|Bereavement|Other causes|-2)$ |
| TotalNumberOfRequests | The total number of requests made for the type outlined in DisadvantageCategory for the qualification assessment specified by QualificationNumber and AssessmentCode. Values in this field should equal the sum of RequestsPending, RequestsRejected, RequestsApproved and RequestsWithdrawn. | 8 | Up to 6-digit integer accepted | ^\d{1,6}$ |
| RequestsPending | The number of requests given in TotalNumberOfRequests that have not yet been rejected or approved or withdrawn | 9 | Up to 6-digit integer accepted | ^\d{1,6}$ |
| RequestsRejected | The number of requests given in TotalNumberOfRequests that have been rejected | 10 | Up to 6-digit integer accepted | ^\d{1,6}$ |
| RequestsApproved | The number of requests given in TotalNumberOfRequests that have been approved | 11 | Up to 6-digit integer accepted | ^\d{1,6}$ |
| RequestsWithdrawn | The number of requests given in TotalNumberOfRequests that have been withdrawn | 12 | Up to 6-digit integer accepted | ^\d{1,6}$ |