You’re responsible for fire safety in business or other non-domestic premises if you’re:
- an employer
- the owner
- the landlord
- an occupier
- anyone else with control of the premises, for example a facilities manager, building manager, managing agent or risk assessor
You’re known as the ‘responsible person’. If there’s more than one responsible person, you have to work together to meet your responsibilities.
The Fire Safety Order also applies if you have paying guests, for example if you run a bed and breakfast, guesthouse or let a self-catering property.
As the responsible person you must:
- carry out a fire risk assessment of the premises and review it regularly
- tell staff or their representatives about the risks you’ve identified
- put in place, and maintain, appropriate fire safety measures
- plan for an emergency
- provide staff information, fire safety instruction and training
You can read about how to make sure your premises are safe from fire.
Non-domestic premises are:
- all workplaces and commercial premises
- all premises the public have access to
- the common areas of multi-occupied residential buildings
In shared premises it’s likely there’ll be more than one responsible person. You’ll need to co-ordinate your fire safety plans to make sure people on or around the premises are safe.
For common or shared areas, the responsible person is the landlord, freeholder or managing agent.
Alterations, extensions and new buildings
When building new premises or doing building work on existing premises, you must comply with building regulations. This includes designing fire safety into the proposed building or extension.
Read the fire safety building regulations.
Penalties and enforcement
You could be fined or go to prison if you don’t follow fire safety regulations.
Local fire and rescue authorities inspect premises and can issue fire safety notices telling you about changes you need to make.
Step 1 Decide what type of employee you need
and Check you can afford to take on employees
- Check how much the National Minimum Wage is
- Find out how much National Insurance you need to pay for your employees
- Check how much sick pay your employees are eligible for
- Check how much you need to pay towards your employee's pension
- Check how much Maternity Leave you need to pay your employees
- Check how much Paternity Leave you need to pay your employees
Step 2 Make your workplace safe and accessible for employees
- Prevent discrimination
- Make your workplace accessible for employees with disabilities or health conditions
- Keep employee information and data safe
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- Health and safety
You also need to make checks when you recruit and employ someone.
Step 3 Register as an employer and set up PAYE
You need to register with HMRC so you can pay tax and national insurance for your employees.
Step 4 Check your responsibilities around workplace pensions
Step 5 Get Employers' Liability insurance
Step 6 Recruit and employ staff