Record keeping for employment agencies and businesses

Records about hirers

You must keep the following records about any hirers who contact you with vacancies:

  • details of the positions the hirer wants to fill
  • duration or likely duration of work
  • experience, training, ability, qualifications, and authorisation required either by the hirer, by law or by any professional body
  • details of enquiries about the hirer and the position they want to fill, including copies of all relevant documents and dates of their receipt
  • dates of requests by the agency or employment business for fees or other payment from the hirer plus copies of statements or invoices of these when they’re paid