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HMRC internal manual

VAT Retail schemes guidance

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HM Revenue & Customs
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Special Arrangements for certain professions and trades: Women's Royal Voluntary Service (WRVS) hospital units: Records to be kept under the WRVS adaptation

The following is a step-by-step guide to the WRVS special adaptation to the direct calculation scheme.

Records to be kept

Any unit opting to use the special adaptation must keep the following records.

Purchases

| 1. Non-catering goods: standard-rated | * Date * Invoice number * Tax-inclusive purchase price * Tax-exclusive purchase price * VAT * Expected selling price | || | 1. Non-catering goods: zero-rated | * Date * Invoice number * Purchase price * Expected selling price | | 1. Catering goods | * Date * Invoice number * Tax-inclusive purchase price * Tax-exclusive purchase price * VAT | | 1. Expense items | * Date * Invoice number * Tax-inclusive purchase price * Tax-exclusive purchase price * VAT |

Sales

  • Date
  • Daily Gross Takings

Additional records

You may also require the WRVS unit to keep the following records, if considered necessary for assurance purposes:

  • invoices, in the order in which they are entered into the purchase records; and
  • the DGT recorded in the cashbook so that at the end of each quarter the actual amount for the sale of goods can be easily worked out. Interest, VAT refunds, donations, etc are to be excluded from this amount.