VPDS171900 - Vaping Products Duty and Vaping Duty Stamps: Record keeping: Trader controls
Traders need to undertake regular reconciliations and controls. These should include:
- monthly reconciliation of the duty account to production, movements, imports and sales/dispatches, with explanations for variances
- stamp reconciliation each accounting period: stamps purchased, received, held, applied, destroyed/returned, and unaccounted for (with incident references)
- inventory counts (at least quarterly) for duty‑suspended and duty‑paid stock, including stamped stock; investigate and document any differences
- data quality checks on stamp scans (missing scans, duplicates, mismatches to product/batch)