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HMRC internal manual

PAYE Manual

HM Revenue & Customs
, see all updates

Employment maintenance: filing online: employers: filing online: employers

Some employers submit information to HMRC online using Electronic Data Interchange (EDI) or Online Return and Forms - PAYE (ORFP). Starter and leaver forms submitted using these medias are P45 Part 1 and Part 3, P46, P46(Pen) and requests for Works Number updates. Employers in RTI submit this information as part of their Full Payment Submission (FPS). The interface also allows employers to receive the following forms online on a daily basis

  • P6
  • Budget P6


  • P9

The same Employment Regulations apply to employers who opt to file their Employment Maintenance forms online as to any other employer.

Automatic processing updates the record in respect of leaving or changes of employment details and will create a new record for a new employment where an existing record cannot be found.

If the automatic process fails, a work item will be produced to prompt you to review the case. Details from the rejected data input record will be shown on the work item with the reason for rejection. This information will enable you to take the appropriate action.