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HMRC internal manual

PAYE Manual

HM Revenue & Customs
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P11D processing: processing and retrieving forms P11D: P11D extract

The P11D Extract screen will assist RIS staff, Employer Compliance staff and Large Business Office (Employer Compliance) staff to produce reports of P11D information. The screen enables you to

  • Extract a summary of all benefits declared for up to 5 employees per employer
  • Produce a report of these benefits in an excel spreadsheet
  • Merge reports if you need to extract benefits for more than 5 employees

The details displayed in a P11D report are outlined in the table below.

Tab Details Displayed
Employer and Employee Details Year

Employer’s Name, Office, PAYE Tax Reference


Employee Name

P11D Director, Director Signal, Date Appointed and Date Ceased    
  Benefit Summary Year


Employee Name

Benefit Code


Cost to you

Amount made good

Cash Equivalent

Entertainment. This will be a Yes, No or Space

Expenses Incurred

Date Fuel Withdrawn

Fuel Re-instated

If the related share benefits have been captured from the P11D this will only show in the Benefits code and Benefits Description. All other fields will remain blank.    
  Car Details Year


Employee Name

Make and model

Date registered

Approved C02. This will only be populated for years from 2001-02 if registered on or after 1 Jan 1998

Approved C02 Figure. This will be Yes, No or Space and will only be populated for years from 2001-02 if registered on or after 1 Jan 1998

Registered on or after 1 Jan 1998. This will only be populated for years from 2001-02

Engine size

Type of Fuel

Available From

Available to

List Price of Car

Price of accessories original. This will only be populated for years prior to 2003-04

Price of accessories added

Capital Contributions

Pay back

Cash Equivalent

Cash Equivalent of fuel

Date Fuel Withdrawn

Fuel Reinstated

% Shared

Fuel Charge    
  Loan Details Year


Employee Name

Joint Borrowers

Opening Balance

Closing Balance

Maximum amount Outstanding

Total Interest Paid

Date Loan Made

Date Loan Discharged

Cash Equivalent

For years 2003-04 and 2004-05 where a Date Fuel Withdrawn and / or Fuel Reinstated has been recorded, you should refer to the Car Details part of the P11D Extract report rather than the Benefit Summary.