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HMRC internal manual

PAYE Manual

P11D processing: processing and retrieving forms P11D: updating a batch

This facility is to record the number of forms P11D rejected at the capture stage and the number of Nil forms P11D received for each employer within a batch.

Rejected forms P11D are those for whatever reason cannot be captured. This may be because

  • They need to returned to the employer for correction
  • They have been logged to the wrong reference


  • They refer to a year other than CY-1

Nil forms P11D are those received with no benefits listed. For example

  • A P11D received for a director with no benefits declared, as opposed to benefits being declared and reduced to nil by an amount made good, or those declared that result in a nil cash equivalent

To update a batch, highlight the employer on the Capture Batch screen for whom you have finished capturing forms P11D and select the [Update] button. The Update Entry screen will be displayed.

The forms P11D Logged and P11D Captured will appear as read only on the screen. The home office manager and the RCU manager may amend the number of forms P11D Logged until the status of the batch is changed to ‘Dispatched’. The number of P11D Rejected and the number of Nil forms P11D can be updated within the RCU up to the point of returning the batch. The number of forms P11D Captured will be automatically updated during the capture process.

You can only enter a figure of forms P11D Rejected and Nil P11D for each employer before the batch is closed. In such cases, enter the number of forms P11D Rejected (if applicable) or of Nil forms P11D (if applicable) and select the [OK] button.

The rejected forms when corrected and returned by the employer will be processed outside the Workflow Management process. PAYE57550 provides full details of the rejection process.