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HMRC internal manual

PAYE Manual

From
HM Revenue & Customs
Updated
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P11D processing: logging forms P11D: other logging messages

There are various messages that may be displayed when using the Workflow Management Tool to log returns of expenses and benefits. These are described below

Message Description / action
   
This type must be entered in a batch on its own. Displayed when you try to log P11D List types or Fixed Profit Car Scheme (FPCS) in a batch already started with type P11D.

A batch can only consist of one type of form P11D and not multiples of one or more of all the P11D types.

Select the [OK] button to return to the Log P11D screen to end the batch or continue logging forms P11D for another reference.

Nil forms P11D will normally be recorded at the capture stage.    
  Employer found under new reference. Displayed when the scheme has a new reference within the office you are logging for.
Select the [OK] button. The Employer field will now display the correct reference.  
  Employer found under: (reference will be displayed)
You do not have access to this office. Displayed if the office and reference have changed and you do not have the access rights to log for that office.

Note the new reference on the form P11D.

Select the [OK] button and obtain the correct access rights for that office.  
  Employer found under: (reference will be displayed)
You must log this employer in a new batch. Displayed if the office and reference have changed and you have access rights for that office.

Note the new reference on the form P11D.

Select the [OK] button and log the forms P11D in a new batch.  
  [*Number] P11Ds expected.

[*Number] P11Ds received.

Is the number received correct?

*A number will be displayed. The Out of range message is displayed when the validation of the number of forms P11D received is not as expected.

If the number of forms P11D expected is less than 50 and greater than 0, the tolerance is plus or minus 10 before a warning message is displayed.

If the number expected is 0, the validation is not carried out.

If the number of forms P11D expected is 50 or more, the tolerance is plus or minus 10 per cent.

Select the [Yes] button if the number is correct.

Select the [No] button if the number is not correct, enter the correct number, the message below will be displayed if you do not correct the entry.    
  Please enter correct total. Displayed when the [No] button is selected on the above message and you do not correct the entry.
Select the [OK] button to return to the Log P11D screen and enter the correct number of forms P11D received.    
  The maximum of 299,999 P11D receipts has been exceeded. Please enter correct amount. Large entries of over 299,999 are not allowed.

Select the [OK] button to return to the Log P11D screen and enter the correct number of forms P11D received.

If exceptionally you need to enter a figure greater than 299,999, email the ECS National Systems Administrator - ECS-BS.    
  Please enter correct total. Displayed when the large entry over 299,999 has not been amended.
Select the [OK] button to return to the Log P11D screen and enter the correct number of forms P11D received.