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HMRC internal manual

PAYE Manual

From
HM Revenue & Customs
Updated
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Employer returns: capture P35 employer return on ETMP - 2013 onwards: capture P35 charge on ETMP

For tax years 2013-14 onwards, you may be required to manually capture a P35 charge on to ETMP.

To capture a charge manually onto ETMP you can use either the P35 details captured on EBS or the P35 details held in the e-filestore, then

  • Open ETMP
  • Select the Payments and Collection tab
  • Select Customer Account from the left-hand menu
  • Select ‘Raise Charge’

A prompt for Reference number will appear

  • Enter the Accounts Office reference

Note: The final part of the reference after the alpha characters must be made up to eight numerical characters with leading zeros, for example 120PY1111 will become 120PY00001111.

  • Select go
  • Check the correct customer details are displayed and select the [Confirm] button

Note: If the reference is not recognised the message ‘Customer ref not found’ will be displayed.

  • The Raise Charge screen will now be displayed
  • Select charge type EOY Non RTI manual charge from the drop down menu

Note: This will highlight the other fields required for completion with a red asterisk.

  • Complete these fields with the appropriate information including the period and charge amount

Note: Period should cover a full tax year.

  • Select Add to table
  • Select the P35 check box
  • Charge details will be shown in the table on the screen - check accuracy
  • If accurate select the [Raise Charge] button

Note: If charge is incorrect select the [delete] button and re-input the charge details again.

  • Output message will appear showing Charge Number
  • Note ETMP and EBS with Charge Number and date raised

Receipt of P35 (TAS)

The following guidance is for HMRC Incentive Award Scheme Team use only.

On receipt of a P35 (TAS)

  • Capture the tax details from the P35 (TAS) onto ETMP, following the guidance above
  • Check whether the tax has been paid, if it has, then no further action is required
  • If the tax has not been paid, set the clerical interest lock in ETMP.  To do this

 

  • In ‘Payments and Collection’ access ‘Manage Charge’ then ‘Set/Unset Locks’
  • Enter the PAYE or RTI-PAYE contract account number in the contract account field and select Enter on the keyboard
  • Locate the tax amount
  • Select the interest Lock box and type 0 (zero)
  • Select Save

Confirmation of this guidance can be found in this link to the DMB help card – Setting and unsetting locks.

Prepare a weekly spreadsheet list of cases where the clerical interest’ lock has been set.

Each week send the spreadsheet list of cases to DM PAYE Campaign and Technical Team mailbox (DMB) using the subject heading ‘TAS Clerical Interest’ for DMB to review.