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HMRC internal manual

PAYE Manual

From
HM Revenue & Customs
Updated
, see all updates

Employer records: maintain employer record: maintain employer name (Action Guide)

To take the appropriate action when you have been notified of a change of employer name which is not a change of ownership, follow steps 1 - 6 below. The Guide is presented as follows

Steps 1 - 2

Steps 3 - 4

Steps 5 - 6

For details of how to access any of the Employer Business Service functions, use PAYE057.

Computer record

  1. Use Function AMEND EMPLOYER SUMMARY to enter the new employer name

  2. If the original name was abbreviated but the amended name is not

  • Delete the entry in the Abbreviated field (box), and
  • Use Function AMEND EMPLOYER NOTES to remove details of the full, unabbreviated, employer name

Long name

  1. If the amended name is too long to fit the maximum space available in Function AMEND EMPLOYER SUMMARY
  • Enter the abbreviated name on the screen
  • Use Function AMEND EMPLOYER SUMMARY to complete the Abbreviated field (box), unless the original name was also abbreviated on screen. In the latter case, it is already completed
  • Send a memo to Banking Operations and
    • State the Accounts Office and employer references
    • Inform them that the Abbreviated name signal has been set
    • State the full employer name
  1. Use Function AMEND EMPLOYER NOTES to record the full, unabbreviated, employer name

Clerical action

  1. For each change of name take the following action
  • Use Function AMEND EMPLOYER NOTES to record your actions and then file the papers in the employer record pad
  • Notify NICO of the changed name if the employer makes returns on magnetic media
  1. Where the change of address details have been received from either the Debt Management or Banking Operations Office
  • Use Function VIEW BROCS to check
    • Format 1 for any live sub accounts
    • Format 5 to ascertain whether the live sub accounts are shown as WTD and noted ‘change of address’
  • For any sub accounts that are WTD and noted ‘change of address’
    • Use Function AMEND EMPLOYER INDICATORS to set the INSTIND(1) signal, and
    • Advise the Debt Management Office of the actions you have taken