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HMRC internal manual

National Minimum Wage Manual

From
HM Revenue & Customs
Updated
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Issuing notices of underpayment: addressing a notice - companies, charities & other organisations

General

Notices of underpayment to companies, charities and other organisations (including businesses based overseas) should be addressed as follows:

Registered companies

Use the company name exactly as registered at Companies House (England, Wales and Scotland) or with the Department of Enterprise, Trade and Investment (Northern Ireland). Show the company’s registered number in brackets next to the registered name.

For example:

  • Portside (Tees) Ltd (Company number: 12345678)
  • Burns and Sons Limited (Company number: S123456)
  • Irish Tribune Ltd (Company number: NI012345)

Send the notice of underpayment to the company’s registered office address as recorded at Companies House (or on the Department of Enterprise Trade and Investment website in Northern Ireland - ).

Where possible it is good practice to send a copy of the notice of underpayment to the principal trading address with a covering letter (NMWM13260) advising that the original notice has been issued to the registered office.

Registered charities in England, Wales and Scotland

In England and Wales use the full name of the charity as registered with the Charity Commission for England and Wales. Show the registered number in brackets next to the name of the charity and before the registered address. In Scotland use the charity name and number registered with the Office of the Scottish Charity Regulator.

For example:

  • Northern Help (Charity number: 1234567)
  • Scottish Aid (Charity number: S012345)

In England and Wales, send the notice of underpayment to the registered address of the Charity Correspondent as shown on the Charity Commission website. In Scotland use the address registered with the Office of the Scottish Charity Regulator.

Unregistered (or exempt) charities including those in Northern Ireland

Some charities are not required to register with the Charity Commission or Office of the Scottish Charity Regulator as they are exempt from registration.

Charities based in Northern Ireland have only recently been required to register and The Charities Commission in Northern Ireland is calling charitable organisations in tranches to register. (This content has been withheld because of exemptions in the Freedom of Information Act 2000)  

Other types of organisation & businesses based overseas

How to address a notice of underpayment to any other type of organisation (including statutory bodies) or to a business based overseas will depend on the status of the business in question and where it is based. (This content has been withheld because of exemptions in the Freedom of Information Act 2000)