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HMRC internal manual

International Exchange of Information Manual

Notification requirement: Content and method of notification: The cover letter

Notification Requirement: Form and method of notification: The cover letter

The cover letter should be in the form of a letter from the Specified Relevant Person under its normal branding.  It should include the name and address of the customer and be written to them.  There are certain phrases that must be included (see Part 2, Schedule 3, International Tax Compliance (Customer Notification) Regulations 2016), but otherwise the business is free to decide what goes in the letter.

Alternatively, where the notification is sent by email, the email itself can be the covering letter and provide the required wording.  The email will still need to include the name of the client.