Record keeping requirements: Records to be kept for stamped goods held or moved
Regulation 27 requires that all traders in the supply chain who hold or move stampedproduct must identify that those goods are stamped in their ordinary business records.This applies to product bearing both Type A and Type B stamps. However, this requirementonly affects traders who are not otherwise obliged to keep records under Regulations 25 or26. For example, where a warehousekeeper affixes Type A stamps to a consignment ofspirits, and so is obliged to meet the requirement to identify stamped stock under theprovisions of Regulation 25(g), he will therefore not have to do anything further underRegulation 27. However, if he affixes labels that include a Type B stamp, or he receivesgoods that have been stamped elsewhere into the warehouse, he must identify those goods asbeing stamped within his business records under Regulation 27.
Similarly, where REDS affix Type A stamps, they are required to keep the recordsspecified in Regulation 25, and therefore Regulation 27 doesn’t apply. But if they receiveproduct that is already stamped they must identify the stamped bottles of spirits in theirrecords.
The requirement under Regulation 27 to identify stamped bottles of spirits in businessrecords also applies to wholesalers and retailers.
It is up to each individual trader to decide what arrangements they want to make inorder to meet this requirement - they may wish to introduce new stock-keeping units and/orconsider somehow marking pallets to make it easier for them to identify stamped stock.
Where duty stamped goods are moved in duty suspense within the UK the W8 form must beara statement in Box 18A or 25 showing that the goods are stamped.