Excise Movement and Control System: EMCS searches: downloading search results
Search results can be downloaded to a comma separated variable (CSV) file that can be viewed in excel. A dialogue box appears on screen asking whether you want to ‘open’, ‘save’ or ‘cancel’. If the open option is selected, you can also save the information within a spreadsheet. If the save option is selected, you must define the location where the data is to be saved.
One of the implications of saving the data as a CSV file is that when the software finds a comma, it puts the next block of data into the next field, which appears in a column. This might need fixing by you depending on the data analysis to be performed.
ARC, Consignee, Date
11GB123456718910111213141, J Smith, & Sons, 20/11/2011 will appear in a CSV file as:
|11GB123456718910111213141||J Smith,||& Sons||20/11/2011|
Whilst UK names tend not to have commas in such positions, other MS may have additional columns for some records. You may need to manipulate the data for this reason. A simple answer is to place the cursor on the field where the split data is (ie in this example ‘& Sons, select the ‘edit’ function on the toolbar, select ‘delete’ then select “shift cells left” which moves 20/11/2011 into the cell where ‘& Sons’ was previously shown. If there are many instances of this, you may wish to sort or filter the data first.