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HMRC internal manual

Debt Management and Banking Manual

From
HM Revenue & Customs
Updated
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Summary warrant: Interim balance agreement

In line with Government accounting policy we are required to provide a law costsbalance account to 31 March each year. This is known as the “Interim Balance”and is in addition to the Annual Balance statements that are required at the end of theaccount (last Friday in October each year).

The higher debt manager will nominate certain officers to undertake this task and theseofficers must ensure that

  • all the law costs are paid before 31 March
  • they rule a pencil line after the last entry in the C Book27(Scotland)
  • no new entries are made in C Book27(Scotland) until the following procedures have been completed.

You should

  • enter in pencil in column 7 of C Book27(Scotland) the costs due to sheriff officers at the Interim Balance date (that is column 4+5 minus column 6)
  • enter in pencil in column 13 of C Book27(Scotland) the unrecovered costs remaining unpaid at the Interim Balance date (that is column 8+9 minus column 11+12)
  • total each column of C Book27(Scotland) from column 4 onwards and enter the totals in pencil below the ruled line, at column 10 show separate totals for a and b
  • confirm that the total of column 4 agrees the carried forward figure shown at item 4b of the form 45K(Costs)(Scotland) for the previous account
  • confirm that the total of column 8 agrees the carried forward figure shown at item 11d of the form 45K(Costs)(Scotland) for the previous account
  • add together the totals of columns 4+5
  • add together the totals of columns 6+7
  • ensure that the total of columns 4+5 also equals that of 6+7.

Form 45K(Costs)(Scotland)

As well as the instructions detailed for the various costs above the nominated officermust then

  • check that the total of 1d,2b,2f and 4b equals the total of 6b,7d,8a,8b,8c,9b and 11d
  • ensure that the brought forward figure at item 1d agrees the figure shown as carried forward at item 11d of the form 45K(Costs(Scotland) for the previous account
  • ensure that the grand totals on the form 45K(Costs(Scotland) cross cast and then
  • sign and date the completed form on screen and e-mail it to the higher debt manager.

After sending the form to the higher debt manager, the nominated officer must ensurethat

  • all pencil totals are erased from the C Book27(Scotland) and that the same C  Book27(Scotland) continues to be used for the remainder of the account. (In other words until the last Friday in October.)
  • the brought forward figures at items 6a and b agree the figures shown as carried forward at items 4a and b of the form 45K(Costs)(Scotland) for the previous year.