CDSSG12050 - Step-By-Step Guide, Step 7 - Procedure Code Requirements for Document Codes
Once the chosen Procedure Code is selected (see section CDSSG09000), the completion notes for the specific Procedure Code (found in Appendix 1 for the relevant Movement Type) should be reviewed.
Any DE 2/3 Document Code completion notes in each Procedure Code will specify any Document Codes that are required in order to release the goods to the customs procedure.
Where a Document Code is specified in Appendix 1, the required code should be checked to identify if the Document Code is mandatory in all cases or only required in certain circumstances.
For example:
Import Procedure Code 6123 requires:
Additional RGR national document codes which may be required:
Enter the following for the C1314 (RGR claim form):
| Document code | Document identifier | Document status |
|---|---|---|
| 1314 | Enter the MRN of the export declaration, C21e or reference number of the alternative evidence the RGR claim relates to | The document status code as AC, AE, AF, AG, AP, AS, AT, JA, JE or JP as appropriate. |
Enter the following for the C&E1246 (RGR duplicate lists):
| Document code | Document identifier | Document status |
|---|---|---|
| 1246 | Enter the MRN of the export declaration, C21e or reference number of the alternative evidence the RGR claim relates to | The document status code as AC, AE, AF, AG, AP, AS, AT, JA, JE or JP as appropriate. |
Where a Document Code is mandatory, failure to declare the required code will result in the declaration being rejected.
Appendix 1 will also give details of how the Document Code must be completed. Where the guidance in Appendix 1 differs from the main guidance for the Document Code given in Appendix 5A, the completion instructions in Appendix 1 take precedence. For example, Import Procedure Code 0100 requires the following to be provided against a transport document code:
Onward Transport details:
Using the code list in Appendix 5: D.E. 2/3 Documents and Other Reference Codes, select the appropriate document code between N703 to N787 to specify the onward means of transport. Enter the relevant code followed by:
- The identity number of the transport contract and
- The scheduled date of the onward transport.
Appendix 5A states:
| Document Code | Import, Export or Both | Description | Details to be Declared | Status Codes |
|---|---|---|---|---|
| N703 | B | House waybill. | Enter the reference number of the house waybill. Where a sequentially numbered range of house waybill cover the goods enter the lowest to the highest reference numbers of the house waybill concerned i.e. document code + 0054037-0054047: status code. Where house waybills are not sequentially numbered enter the reference number of each house waybill concerned. | AC, AE, AF, AG, AS, AT, GE, GP, JA, JE, JS. |
| N704 | B | Master bill of lading. | Enter the reference number of the master bill of lading. Where a sequentially numbered range of master bill of lading cover the goods enter the lowest to the highest reference numbers of the master bill of lading concerned i.e. document code + 0054037-0054047: status code. Where master bill of lading are not sequentially numbered enter the reference number of each master bill of lading concerned. | AC, AE, AF, AG, AS, AT, GE, GP, JA, JE, JS. |
Reminder:
The list of Document Codes given in Appendix 1 for each Procedure Code are not an exhaustive list, they are the mandatory codes without which the procedure cannot be used or those Document Codes which are most likely to be required in order to clear the goods to that procedure.
Appendix 5A should still be reviewed to see if any extra Document Codes are required. See Section CDSSG12080 for guidance on other drivers for Document Codes.