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HMRC internal manual

COTAX Manual

From
HM Revenue & Customs
Updated
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Claims / reliefs: CTSA claims frameworks: functions

The table below tells you the function or functions to use in particular situations.

Situation Function
To amend the company’s name and address and set or unset the RLS signal.  
Note: Company names and addresses are normally updated automatically by a data feed from Companies House. The company name and registered office address on the COTAX record must always be the same as those held by Companies House. ACNA (Amend Company Name / Address)
  To enter the following.

Change of agent.

Client reference.

Period of responsibility.

Cessation of agent acting.

Receipt of form 64-8(New). AMAG (Amend Agent Details)  
  To capture a CT return. CRTN (Capture Rest Of Return)
  To view details of an assessment DASS (Display Assessment Details)
  To check details of the company’s APs. DAPD (Display AP Details)
  To see a work list of cases where COTAX could not handle the overpayment automatically.  
(CT Processing office) LOPD (Overpayments List)
  To see a work list of cases where COTAX could not handle the overpayment automatically.
(Debt Management and Banking Operations office) LOPU (Overpayments Review List)  
  To amend the AP record and set up dormant and exempt periods. MAPD (Maintain AP Dates)
  To:  

Stop COTAX repaying and / or reallocating money automatically, to or from a single AP of a company.

Enter or amend details of an enquiry in progress for an AP.

Manually set or unset the RFI (Word 31KB)CII (Word 32KB) or quarterly payer signals or the credit debit interest inhibit indicator.

View automatic inhibitions for repayments only. MAPS (Maintain AP Signals)  
  To stop COTAX repaying and / or reallocating money automatically, to or from any AP of a company. MRSC (Maintain Repay / Realloc Signals (Company))
  To see a work list of cases where a penalty determination needs to be made or amended. PENR (Penalties Requiring Review List)
  To make or amend a penalty determination. PPEN (Prepare Penalty Determination)
  To:  

Record a self assessment.

Correct a return.

Make, reduce to nil, or reinstate a revenue determination.

Record a taxpayer amendment.

Process a claim.

Prepare a closure notice with revenue amendment.

Prepare a revenue amendment.

Prepare / amend a discovery assessment.

Prepare a Jeopardy Amendment RAMA (Record / Amend Assessment)  
  To reissue assessing output when the original is returned RLS or was not received by the company. RRAS (Request Reissue of Assessment)
  To see a work list of cases requiring manual intervention to record self assessments. RSAW (Record SA List)
  To see which work lists, if any, a particular company appears on. TAXW (Taxpayer Worklist)
  To see details of charges, payments and repayments, and a summary of the accounting position for an AP. VPPD (View Payment and Posting Details)