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HMRC internal manual

COTAX Manual

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HM Revenue & Customs
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Returns / notices: returns work lists: amended e-filed list (AEFL) CTSA APs only

This subject is presented as follows

Purpose of the list
How often should the list be reviewed?
Who does what?
When are new entries added?
Reasons for entry
Sorting and filtering - Options and recommendations
The normal next action function
Automatic deletion
Manual deletion

Purpose of the list

There are two versions of the Amended E-Filed List.

  • Function AEFL is the update version.
  • Function AEFV is the view only version.

The purpose of this work list is to show to cases when an amended CT return has been submitted online that needs review.

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How often should the list be reviewed?

AEFL is an immediate action work list and local management must ensure that it is reviewed at least once a day so that any new cases appearing are dealt with immediately.

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Who does what?

It is the responsibility of a CT Co-ordinator to review the work list daily and identify new cases and any existing cases where the B/F has expired. They normally establish why the case is on the list and carry out initial actions, referring cases to a Technical Caseworker where they require support.

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When are new entries added?

COTAX puts cases on AEFL daily when an amended online return has been received that requires review.

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Reasons for entry

COTAX enters a case on the Amended E-Filed List when an amended online return has been received and any of the following criteria applies.

  • Struck off.
  • No matching AP.
  • Unlogged return.
  • Manual review required.
  • Enquiry in progress.
  • Self assessment awaiting issue.
  • Previous amendment not actioned.
  • Previous amendment not issued.
  • Repayment claimed for an earlier AP.
  • Supplementary pages attached.
  • Reason for no computations.
  • Computations for a different period to return.
  • PDF attachments.

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Sorting and filtering - Options and recommendations

Before you start to work cases, you may wish to sort and filter the work list to make it more manageable. You can do that by using any of the criteria below. The criterion shown in bold is the one you may find most useful when filtering the Amended Online Tax Return List.

  • File number.
  • Name.
  • Address change.
  • BF date.
  • Claimed S102 surrender.
  • Entry date.
  • Filing only agent.
  • Reference.
  • Reason for entry.
  • PDF attachments.
  • BF note.
  • Return AP end date.

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The normal next action function

The normal next action for the Amended E-Filed List is to launch the View CT Returns application.

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Automatic deletion

You must manually delete a case when you have completed your review.

Automatic deletion only takes place when the company record is transferred to a new office and the case automatically appears on the new office work list.

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Manual deletion

You should manually delete cases from the work list when you have finished your review and are satisfied that the amendment has been processed onto COTAX correctly.

See COM131011 for a list of functions to use in particular situations.