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HMRC internal manual

COTAX Manual

From
HM Revenue & Customs
Updated
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Repayments / reallocations: non automatic repayments: intervention in automatic repayments (Action Guide)

Where there are no bank account or nominee details on COTAX, you need to use function BOND (Bank and / or Nominee Details) to enter them.

Where there are bank account or nominee details on COTAX but you want to send only this repayment to a different bank account, you can change the details in function DIRR (Direct Repayment).

Consider steps 1 - 9 below. The guide is presented as follows.

To enter Bacs details permanently onto the COTAX record Steps 1 - 4
   
To alter the destination of a Bacs repayment Steps 5 - 9

To enter Bacs details permanently onto the COTAX record

1. Use functions:
   
  * BOND (Bank and / or Nominee Details)
  * MAPS (Maintain Accounting Period Signals) and select ‘Reallocations & Repayments (Manual)’ from the drop down menu of the Inhibitions for the AP for which the repayment is due.
2. Create the overpayment.
3. Use function DIRR (Direct Repayment) Screen to make the repayment.
4. Use function MAPS to unset the ‘Reallocations & Repayments (Manual)’ signal.

To alter the destination of a Bacs repayment

5. Before making or amending the assessment, use function MAPS for the AP for which the repayment is due and select ‘reallocations & repayments (manual)’ from the drop down menu of inhibitions.
   
6. Create the overpayment.
7. Use function DIRR (Direct Repayment) Screen COT171J to enter the account details and tell COTAX to issue the repayment.
  COTAX will use the details you enter unless the repayment meets the conditions for repayment to debit or credit card. See COM125010 for more information on those conditions.
8. Make a note on COTAX of why the repayment was issued to a different account to that stored on COTAX.
9. Use function MAPS to unset the ‘reallocations & repayments (manual)’ signal.