COM122064 - Repayments / reallocations: non automatic reallocations: reallocation out of COTAX - responsible office (AG)

To reallocate a COTAX repayment to a liability outside COTAX, consider steps 1 - 9 below.

1. Use Function MAPS (Maintain AP Signals) to select ‘Reallocations & Repayments’ from the drop down menu for the Inhibitions field against the AP for which the overpayment will arise.

2. Create the overpayment.

3. Use Function VPPD (View Payment and Posting Details) to check the amount of repayment available for reallocation.

4. Determine exactly how much you want to reallocate from the COTAX record.

5. Use Function REOD (Direct Reallocation Out Of COTAX) and choose the option ‘Reallocate a specific amount’.

6. Make the reallocation.

Notes:

• Do not reallocate more than the known liability against which the reallocation is being made.
• COTAX is not able to calculate repayment interest (RPI) when you use this function, as it cannot know when the effective date of the reallocation will be.
• Ensure you enter the effective date onto the Intelligent Payment Processing Single Form – this will allow Corporate Finance to calculate the RPI (as a temporary workaround, please enter the effective date in the COTAX notes outlining that it’s in relation to the reallocation)

7. Confirm the reallocation and make a note of the OAS reference number.

8. Use Function MAPS and select ‘None’ from the drop-down menu for the Inhibitions field.

9. On the same day complete the Intelligent Payment Processing (IPP) Single Form

• Where a balance is available for repayment you can use the IPP to request a repayment.