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HMRC internal manual

COTAX Manual

Pursuit: automatic and clerical pursuit: selection for debt management office pursuit

This subject is presented as follows

Selection by COTAX
Selection by Banking Operations
Selection by the Debt Management Office

Selection by COTAX

COTAX automatically selects an AP for clerical pursuit (Word 28KB) by the Debt Management Office in any of the following circumstances

  • A further amount becomes collectible or an overpayment arises on a cleared AP which was LA-ENF (Word 27KB) at any time
  • The PLA (Word 28KB) signal is set for the company and an amount becomes collectible
  • The outstanding amount (Word 27KB) is £100,000 or more and is due immediately
  • (This content has been withheld because of exemptions in the Freedom of Information Act 2000) (LRP) and the higher remission parameter (Word 30KB) (HRP) and another AP is working locally
  • The Referred For Remission signal is set to ‘Y’ by the responsible office or automatically by COTAX and the amount outstanding is over £10,000

When an AP is automatically selected for clerical pursuit by the Debt Management Office, COTAX examines the company record in the following order for a DMB office identifying number

1. The Debt Management Office already recorded as the responsible office
   
2. The Debt Management Office associated with the postcode of the address held on the company record in the following order
  * Communication address
  * Company address (Registered Office)
  * Agent address
3. The Debt Management Office associated with the responsible processing office

COTAX then refers the AP to the

  • Appropriate Debt Management Office on IDMS

Or, exceptionally, where a Recovery numeral cannot be identified

  • Print a local action notice in Banking Operations

Note: In these exceptional cases, Banking Operations transfers the case to the appropriate Debt Management Office.

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Selection by Banking Operations

Where Banking Operations consider that an AP should be pursued by the Debt Management Office the case is made PLA (Word 28KB) and the papers referred to the Debt Management Office. Banking Operations use the NOTE function to note why the AP has been made LA.

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Selection by the Debt Management Office

Where a Debt Management Office considers that a company or a particular AP should be pursued by that office, the Debt Management Office makes the case LA or PLA. COTAX refers the AP to the Debt Management Office with responsibility for that AP.

Note: When an AP is referred to a Debt Management Office on IDMS the local Debt Management Office is responsible for all recovery action

  • COTAX processing makes no further application for payment whilst the AP is subject to clerical pursuit, apart from when you arrange the issue of payment applications
  • Banking Operations send you any correspondence received relating to the case and make a note using Function NOTE (Case Notes) on the company record to advise why the case has been made LA

For a list of functions to use in particular situations, see COM110051.