CISR68780 - Monthly Return: Rapid Data Capture (RDC) guidance: Action to take with enclosures that are regarded as valuables

| CISR68000 | Information guide contents | |—————————————————————————————————–|—————————-|

Where an item has been identified as valuable, it must be handled as follows:

Cheques

Aspire staff will identify returns that are accompanied by cheques. These returns and cheques will then both be passed to HMRC Operational Staff at Netherton who will record details concerning the cheques on an Excel spreadsheet. This will specify the;

• Accounts Office reference
• name of the contractor
• name of the bank on whose account the cheque was drawn
• bank’s sort code
• date the cheque is being despatched to Shipley

HMRC staff will then prepare and print a payslip (PS1) matching the details on the cheque. They must also:

• write the word ‘cheque’ on the front of the form CIS300
• record, in the same place, the amount of the cheque and the date that it is being sent to Shipley

These details must only be noted in the ‘white space’ immediately to the right of the statement ‘photocopies are not acceptable’.

The counterfoil must then be removed and the payslip attached to the front of the cheque.The counterfoil is not required at Shipley and, if left attached, will slow down their processes.

When the cheques and payslips are ready for dispatch to Shipley, they must be banded together and placed in a red pouch addressed to AO Shipley.

CIS4

These should be cut up and disposed of in accordance with already existing procedures.

CIS5/CIS6

These should be sent to customers’ SA/COTAX offices for action in accordance with already existing procedures.