Beta This part of GOV.UK is being rebuilt – find out what this means

HMRC internal manual

Compliance Handbook

HM Revenue & Customs
, see all updates

Data gathering: Glossary

The following table provides an explanation of the terms used in the data-gathering guidance.

Find the explanation of the term you are interested in by selecting the appropriate letter.

  Accountable person Within the meaning of the Stamp Duty Reserve Tax Regulations 1986 (SI 1986/1711).
  Address Includes an electronic address.
  Agency contract Has the same meaning as in Chapter 7 of Part 2 of ITEPA 2003.
  Alternative finance return Means

an alternative finance return within the meaning of Part 10A of ITA 2007, and

an alternative finance return within the meaning of Part 6 of CTA 2009.

  Approved payroll agent Means an agent within the meaning of section 714 ITEPA 2003.
  Assignment Means an assignation in relation to Scotland, CH28720
  Authorised officer For data-gathering purposes this is an officer of HMRC who is, or is a member of a class of officers who are, authorised by the Commissioners for the purposes of FA11/SCH23 PARA5, see CH28280.
  ## B {#IDAQUGEB}
  Body of persons Has the same meanings as in TMA 1970
  Building society Means a building society within the meaning of the Building Societies Act 1986.
  ## C {#IDAMRGEB}
  Carries on a business Includes

the letting of property,

the activities of a charity, and

the activities of a government department, a local authority, a local authority association or any other public authority.

  Chargeable period Means a tax year, accounting period or other period for which tax is charged.
  Chargeable payment Means a payment received within the meaning of Chapter 5 of Part 23 of CTA 2010 (company distributions: demergers).
  Charity Has the meaning given by paragraph 1(1) of Schedule 6 to FA 2010.
  Child trust fund As defined in section 3 of the Child Trusts Funds Act 2004.
  Company Has the meaning given by section 288(1) of TCGA 1992.
  Corporation tax Includes any amount assessable or chargeable as if it were corporation tax.
  ## D {#IDAFHEEB}
  Daily default penalties Where a data-holder has been charged an initial fixed penalty, and they still do not comply with the data-holder notice, they are liable to daily default penalties of up to £60 a day.
  Data Includes information held in any form.
  Data-holder Means a person who is required to provide relevant data to HMRC.
  Data-holder notice Means a notice issued to a relevant data-holder to provide ‘relevant data’.
  Deeply discounted security Has the same meaning as in Chapter 8 of Part 4 of ITTOIA 2005.
  Dividend Includes any type of distribution.
  Document Includes a copy of a document (see also section 114 of FA 2008.
  ## E {#IDAKJHEB}
  Employment, employee and employer Have the same meaning as in Parts 2 to 7 of ITEPA 2003 (see, in particular, sections 4 and 5 of that act).
  ## F {#IDASJHEB}
  Fails to comply Includes

concealing, destroying or otherwise disposing of a material document, or

arranging for any such concealment, destruction or disposal

  Foreign dividend Means any annual payment, interest or dividend payable out of, or in respect of the funds or securities of -

a body of persons that is not resident in the United Kingdom, or

a government or public or local authority in a country outside the United Kingdom.

  ## G {#IDAHJHEB}
  ## H {#IDA3PGEB}
  ## I {#IDAHIGEB}
  Insurance business As defined for the purposes of Part 3 of FA 1994.
  Initial fixed penalties If the person fails to comply with a data-holder notice, they are liable to an initial fixed penalty of £300.
  ## J {#IDAOIGEB}
  ## K {#IDAZNGEB}
  ## L {#IDA0PGEB}
  Landfill disposal As defined for the purposes of Part 3 of FA 1996.
  Lease Includes an agreement for a lease, and any tenancy, but does not include a mortgage or heritable property and ‘lessee’ includes a successor in title of a lease.
  Lien a form of security interest granted over an item of property to secure the payment of a debt or performance of some other obligation
  Local authority Has the same meaning as in section 999 of ITA 2007.
  Local authority association Has the meaning given in section 1000 of ITA 2007.
  ## M {#IDANQFEB}
  Machinery provisions of TMA Include the following provisions of TMA

Section 108 (responsibility of company officers),

Section 114 (want of form), and

Section 115 (delivery and service of documents).     
  Manages land Includes a person who markets property to potential tenants, searches for tenants or provides similar services.
  Material document Means, at the time when the data-holder acts, the data-holder has

received a data-holder notice requiring them to provide the document or data contained in the document, or

not received such a notice but has been informed by HMRC that the data-holder will do so or is likely to do so.

  Merchant account Means an account held by a retailer with the data-holder, by reference to which the amount due to be paid by the data-holder to the retailer in settlement of payment card transactions is calculated.
  Merchant acquirer One of the less than ten companies in the UK that runs the system behind paying for goods and services through the Chip and Pin system for payment cards.
  ## N {#IDAMSFEB}
  ## O {#IDAGKNZB}
  Oil field Within the meaning of Part 1 of OTA 1975.
  ## P {#IDARNNZB}
  Payment card
  Includes a credit card, a charge card and a debit card.
  Payment card transaction
  Means any transaction in which a payment card is accepted as payment.  
  Payment derived from securities Includes, in particular

an amount (whether of income or capital) that is payable out of or in respect of securities or rights attaching to securities, and

a payment that is representative of any such payment.

  Payment derived from bearer securities Includes the same meaning as ‘payment derived from securities’.
  Payment out of public funds Means a payment, provided directly or indirectly, by

the Crown,

any government, public or local authority, whether in the UK or elsewhere, or

any EU institution.

  Placing Means a placing of shares or securities in a company.
  Plan manager As defined in section 696 of ITTOIA 2005.
  Provide Includes make available for inspection.
  Providing data Includes

preparing and delivering a return, statement or declaration, and

providing documents.

  Public issue Means a public issue of shares or securities in a company.
  ## Q {#IDAAXEEB}
  ## R {#IDABXEEB}
  Register Includes:

any record or list that a local authority maintains, and

any record or list that any other person is required or permitted to maintain by or under an enactment.

  Relevant data-holder Means a person who is required to provide relevant data to HMRC.
  Relevant data Means data that is specified by Treasury for that type of data-holder, and can be

general data or data relating to particular persons or matters, and

may include personal data (such as names and addresses of individuals).

  Relevant dormant account Has the same meaning as in section 39(2) of the Finance Act 2008.
  Relevant dormant period Means the period between

the time when a dormant account first becomes a relevant dormant account, and

the time at which a repayment claim to the balance of the account is settled.

  Relevant foreign tax Means

A tax of a member State, other than the UK, which is covered by the provisions for the exchange of information under the Directive of the Council of the European Communities No. 77/799/EEC (as amended from time to time), and

Any tax or duty which is imposed under the law of a territory in relation to which arrangements having effect by virtue of section 173 of FA 2006 (international tax enforcement arrangements) have been made and which is covered by the arrangements.

  Relevant interest Means interest paid or credited

on money received or retained in the United Kingdom, and

either without deduction of income tax or after deduction of income tax.

  Relevant payments Mean

payments for, or in connection with, services provided by persons who are not employed in the business, or

periodical or lump sum payments in respect of any copyright, public lending right, right in a registered design or design right.

  Remuneration Has the same meaning as in Chapter 7 of Part 2 of ITEPA 2003.
  Repayment claim Means a repayment claim mentioned in section 5(6) of the Dormant Bank and Building Society Accounts Act 2008, and other terms used in this guidance and in that Act have the same meaning as in that Act.
  Representative payment (in relation to securities transactions) Means a payment that is representative of an amount payable out of or in respect of securities or rights attaching to securities.
  Responsible person Within the meaning of Part 1 of OTA 1975.
  Means a person who accepts a payment card as payment for any transaction
  ## S {#IDA24Q3B}
  Securities Includes:

shares and stock,

debentures, including debenture stock, loan stock, bonds, certificates of deposit and other instruments creating or acknowledging indebtedness, and

warrants or other instruments entitling the holder to subscribe for or otherwise acquire anything within the above two,

issued by or on behalf of a person resident in, or a government or public or local authority of, any country (including a country outside the UK).

  Securities transactions Means

transactions in securities,

transactions under which a representative payment has been, is to be, or may be made, or

the making or receipt of a representative payment.

  Settlement As defined in section 620 of ITTOIA 2005 (meaning of ‘settlement’ etc)
  Shares Is to be construed in accordance with sections 99 and 103A of TCGA 1992.
  Specify Includes describe.
  Statutory records For the purposes of data-gathering powers, data forms part of the data-holder’s statutory records if they are data that the data-holder is required to keep and preserve under or by virtue of any enactment relating to tax.

Data ceases to form part of a data-holder’s statutory records when the period for which the data is required to be preserved under or by virtue of that enactment has expired.

For further guidance on statutory records see CH212100.

  Subjecting aggregate to exploitation in the UK As defined for the purposes of Part 2 of FA 2001.
  ## T {#IDA1ER3B}
  Tangible movable property See guidance in the Capital Gains manual at CG76550.
  Tax The data-gathering powers apply to the following taxes:

Income tax,

Capital gains tax,

Corporation tax,


Insurance premium tax,

Inheritance tax,

Stamp duty land tax,

Stamp duty reserve tax,

Petroleum revenue tax,

Aggregates levy,

Climate change levy,

Landfill tax, and

Relevant foreign tax.

  Tax functions Means functions relating to tax.
  Taxable commodities As defined for the purposes of Schedule 6 to FA 2000.
  Transactions in securities (in relation to securities transactions) Means transactions, of whatever description, relating to securities, and includes in particular

the purchase, sale or exchange of securities,

issuing or securing the issue of new securities,

applying or subscribing for new securities, and

altering or securing the alteration of rights attached to securities.

  ## U {#IDA20R3B}
  ## V {#IDAO1R3B}

Value added tax charged in accordance with VATA 1994, and

Value added tax charged in accordance with the law of another member state,

and includes any amount that is recoverable under paragraph 5(2) of Schedule 11 to VATA 1994 (amounts shown on invoices as VAT).

  VAT number Means ‘registration number’ as defined in paragraph 1 of regulation 2 of the Value Added Tax Regulations 1995.
  ## W {#IDAT3R3B}
  ## X {#IDAF4R3B}
  ## Y {#IDAX4R3B}
  ## Z {#IDAJ5R3B}