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HMRC internal manual

Compliance Handbook

Data gathering: Details of power: Power to retain documents

If we consider it to be reasonable to do so, we may retain documents that have been provided by the data-holder in response to our data-holder notice for a reasonable period.

If the data-holder reasonably requires a document that we are retaining, they may request that we give them a copy of that document.

The fact that we are retaining a document doesn’t break any lien claimed on that document. A lien is a right to retain someone else’s property until a debt is paid. Producing the document to you does not affect the lien.

We are liable to compensate the owner of a document if we lose or damage that document. The compensation is only for expenses reasonably incurred to replace or repair that document.