Information that new academies will need in their first period of opening.
Welcome pack and letter to new academies
You’ll receive a welcome pack on your date of opening which aims to guide you through your first few months on matters relating to:
- funding agreement compliance
- financial assurance
We update the academies welcome pack each month. The latest edition of the welcome pack is the.
There’s also a welcome pack for new free schools, which is updated annually. The latest edition of the free schools welcome pack is the.
The welcome packs include:
- details of key actions for you to fulfil within your first few months of opening
- links to more information about some of the detailed guidelines that you’ll need
- information about other finance related activities for which we’re not responsible and signposts to where you can find further information
- an introduction to our areas of work to give you a broad overview of where you can expect to interact with us
- an introduction to our key services and systems and what you need to know and do to use these services successfully
You’ll also receive a welcome letter from our chief executive.
We’ve published a wall planner for academies and academy trusts showing key dates about ESFA activities for the 2018 to 2019 academic year.
Academies contact information
ESFA sends important and confidential information to academies throughout the year, so it’s important we have the right contact details for you.
Academies funding allocation delivery schedule
The schedule below shows ESFA timescales for issuing funding allocations to schools becoming new academies.
We send a draft funding allocation statement, a reminder funding allocation statement and a final funding allocation statement for the first academic year of opening (2018 to 2019).
We send draft funding allocation statements as soon as possible after an academy order is granted with reminder funding allocation statements being sent the month prior to opening. You’ll receive these by email using the address you gave your project lead during conversion.
We’ll upload final funding allocations to Document Exchange (via Secure Access). Multi-academy trusts will be able to see new academies in their trusts in the second month of opening.
Academies opening in the 2018 to 2019 academic year
|Date of academy opening||Draft funding allocation issued||Final funding allocation issued by|
|March 2019||Mid February 2019||Late March 2019|
|April 2019||Mid March 2019||Late April 2019|
|May 2019||Mid April 2019||Late May 2019|
|June 2019||Mid May 2019||Late June 2019|
|July 2019||Mid June 2019||Late July 2019|
|August 2019||Mid July 2019||Late August 2019|
Estimating your allocation
Before you receive your draft funding allocation statement, you can make an estimate of your allocation. We’ve produced a guide that explains how to estimate a new academy’s revenue funding, known as the general annual grant (GAG). The guide links to online data and has examples for each of the main elements of the GAG.
For academies opening as free schools or university technical colleges (UTC), your school budget share will be based on the local authority funding formula. We’ve produced templates for individual schools to calculate indicative allocations based on their own information.
These are available, with further information about funding, for each of these academy types:
If you have any queries that the welcome pack does not answer, please contact us.