How to publish workforce management information

Template for GOV.UK publication page for departmental core transparency data, to be published monthly.

Prepare the data

The Cabinet Office Analysis and Insight team provides guidance on how to prepare your data - including spreadsheet templates, timing and appropriate approval processes.

Government committed to publishing this data monthly.

Publish the data

Create a new GOV.UK publication page for each data release.

Publication page template

The publication title, summary, detail and file name is a government standard and must not be changed.

Publication type: Transparency data

Title: [Department name or acronym]: workforce management information [month year]

Summary: Reports on departmental staff numbers and costs.


[Department] publishes details about staff numbers and payroll costs for payroll and non-payroll staff on a monthly basis.

This data is also available on

  • [add bulleted links to the pages this data also appears on]


Policies: Government transparency and accountability

Policy areas: Government efficiency, transparency and accountability

CSV attachment titles:

  • [Department]’s headcount and payroll data for [month year]

When the dataset is published, add a link to it in your department’s section on

Collection page

Add the new publication to your department’s collection page for this data.

Make sure the collection page is tagged to the Government transparency and accountability policy.

Collection page template

Title: [Department]: workforce management information

Summary: Documents relating to workforce management information summary data for [department].

Body (optional):

This data covers:

  • payroll staff by grade
  • non-payroll staff by type
  • headcount staff numbers
  • full-time equivalent staff numbers
  • staff costs

Subheadings: Add headings for each calendar year, most recent first.

Published 14 December 2017