Data requirements for a Customs Goods Manifest

Question

Accepted Answer

This guidance is the data requirements you need for a Customs Goods Manifest (CGM or CGMF).

You must keep a record of this information and present it to HMRC when requested.

Union (EU) code and goods item numbers

Data field	Description
Declaration type	Enter the relevant Union Code
Goods Item Number	Enter the relevant Goods Item Number

Data field	Description
Reference type	Enter the customs declaration reference for which the goods were released under for free circulation, using the relevant code and indicate the type of document
Supporting document	Include the reference of the issuing authority of the licence or certificate, the validity period of the licence or certificate, the writing off amount or quantity and the measurement unit
Reference number	Using the relevant Union Codes, identify or reference the number of Union or international documents or certificates produced in support of the declaration and indicate the type of document
Additional reference	Provide additional reference numbers which are not covered by the supporting documentation
Other reference numbers	Provide additional reference numbers not provided with supporting documentation, for example, transport documents and enter the relevant code on the document
Local Reference Number (LRN)	Enter the LRN

Data field	Description
Representative	If you are using a representative add their information, if it’s the same as the declarant, this information is not needed
Identification Number	Enter the EORI number of the person concerned
Status	Enter the relevant status code of the representative
Person Lodging the CGM or CGMF	Enter the name of the person lodging the CGM or CGMF
Identification number	This information takes the form of the EORI number referred to in Article 1(18) of the person lodging the CGM or CGMF

Data field	Description
Estimated date and time of arrival at the port of loading	Provide the scheduled estimated date and time of the vessel arrival at the port of unloading
Requested validity of proof	Enter the requested validity of proof of the customs status of Union goods expressed in days as the person requesting the proof may request a longer period of validity as laid down in Article 123. The justification of the request shall be provided in Data Element 12 02 000 000 Additional information

Data field	Description
Gross Mass	The gross mass is the weight of goods including packaging, but excluding the carrier’s equipment for the declaration
Description of goods	A plain language description that is precise enough for customs services to be able to identify the goods. General terms, such as ‘consolidated’, ‘general cargo’, ‘parts’ or ‘freight of all kinds’ are not precise enough descriptions cannot be accepted. A non-exhaustive list of such general terms and descriptions is published by the Commission
Packaging	This data element relates to details of the packaging of the goods subject to the declaration or notification
Type of packages	The code that specifies the type of package
Number of packages	Total number of packages based on the smallest external packing unit. This is the number of individual items packaged in such a way that they cannot be divided without first undoing the packing, or the number of pieces, if unpackaged. This information shall not be provided where goods are in bulk
Shipping Marks	Description of transport units or packages — this can be words, numbers or symbols. If the goods are in a container, the number of the container can be used
Commodity Code	Enter the commodity code number corresponding to the item in question

Data field	Description
Transport equipment	Identification of equipment or container being used
Goods reference	Enter the goods item number or goods item numbers for the goods transported in this container
Container identification number	Enter letters, numbers or symbols which identify the container