Data Element 2/3: Document Status Codes of the Customs Declaration Service (CDS)
Find a list of document status codes for Data Element 2/3 of the Customs Declaration Service (Appendix 5B).
Known error workarounds may apply to this area of the instructions.
This Appendix provides a list of the document status codes to be declared with the document code in Data Element (DE) 2/3 of the Customs Declaration.
The appropriate document status code should be declared, as specified by each document code.
Certain document type codes (for example, authorisation numbers) will not usually require a status code to be declared and where applicable this is specified against the document code in Appendix 5A: DE 2/3: Documents and Other Reference Codes.
Other document codes may be restricted in the document status codes which may be used, these are specified in Appendix 5A: DE 2/3: Documents and Other Reference Codes.
Where a document code permits the use of status codes ‘XX’ or ‘XW’, a statement supporting the use of those status codes must be provided in the fourth component: Reason (an..35) of DE 2/3.
Unless specifically instructed otherwise in column 4 of the individual document code, a document identifier reference number is not required.
Use of status code XX or XW is a legal declaration that the goods are exempted from the documentary controls.
Sufficient evidence must be held in records to demonstrate eligibility for the waiver or exemption which must be produced on demand.
Notes
For the ‘A’ series (of status codes)
Where permitted ‘attached’ can relate to a faxed copy of the original document; certificate; authorisation or licence.
In most cases a reference must be entered. This should either be as quoted on the document; certificate; authorisation or licence as contained in Appendix 5A: DE 2/3 Documents and Other Reference Codes, for example:
- DE 2/3 for commercial documents and licences
- Separate instructions for each type of document, such as Invoice
- Details to be declared: Document Code N935, the commercial sales invoice reference number with status code AC
For the ‘X’ series of status codes and its relationship with the reference
When document codes are used for declaring licences the document reference is used to identify the licence type. For example, when ‘XB’ is used the reference will be in the form of a country code and licence type (such as, GBCAP). Please see Appendix 5C: DE 2/3 Documents and Other Reference Codes: Licence Types for more information.
Last updated 12 December 2023 + show all updates
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Document status code RE is no longer in use and has been removed. Document status code JP can temporarily be used instead of RE when declaring document code C100. Declarations which were previously being rejected when C100 was declared with document status code RE, should now be accepted if C100 is declared with status JP instead. The requirement for a document status code when declaring document code C100, will be removed in a future CDS update.
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Document status code XO has been removed as it is not linked to any document codes and is therefore not required.
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First published.