Amend or cancel simplified import declarations which have cleared
How to amend or cancel simplified declarations which have cleared.
This guidance explains how to amend or cancel cleared:
- Simplified Frontier Declarations (SFDs)
- C21i Entry in declarants records notification of presentations (C21i EIDR NOPs)
- non-special procedure non monetary supplementary declarations
Requests which are accepted and processed by HMRC will receive a written confirmation.
Check if you need to request a simplified frontier declaration or C21i EIDR NOP amendment
Any requests for amendments not detailed in this section should not be sent and will not be actioned.
Third party representatives who are asked by their customers to submit amendment requests of a type not detailed in this section should refer the customer to this guidance.
Requests for amendments and cancellations are monitored. Identification of repeated or continuous errors in your records may result in a penalty.
Data Element (DE) 1/6 — goods item number
If you need to make a change to the goods item number, you will need to request it. This change will also require a change to ‘DE 1/9 total number of items’ and a change to ‘DE 6/18 total packages’.
Corresponding supplementary declarations must align with this amendment.
DE 1/9 — total number of items
If you need to make a change to the total number of items. This change will also require a change to ‘DE 1/6 goods item number’.
Corresponding supplementary declarations must align with this amendment.
DE 1/10 — procedure code, DE 1/11 — additional procedure code
If you need to change the procedure code, you will need to request it.
Requests must be submitted no later than 90 days after the acceptance date of the declaration
When the amendment involves changing the procedure code to customs warehousing, then the customs warehousing authorisation number must also be provided for DE 2/3, and the customs warehousing ID must also be provided for DE 2/7.
For a procedure code change from free circulation to authorised use with airworthiness, a copy of airworthiness certificate must be provided.
DE 2/2 — additional information (AI), DE 2/1 — Simplified Declaration/Previous Documents/Declaration Unique Consignment Reference (DUCR)
If you need to change branch code, previous document reference, or DUCR, you will need to request it.
DE 2/3 — documents produced, certificates and authorisations and additional references
If you need to make a change to documents produced, certificates and authorisations and additional references, you will need to request it.
DE 2/3 — Customs warehouse authorisation, and DE 2/7 — identification of warehouse
If you need to change the customs warehouse authorisation or ID number or document codes C517 and C518, you must request it.
DE 3/15 and DE 3/16 — importer identification number or name and address
If the EORI number is incorrect, the amendment must be requested except when representation type 3 (indirect representation) is declared.
Written permission must be obtained from the owner of the new EORI.
DE 3/17 and DE 3/18 — declarant identification number or name and address
If the EORI is incorrect, the amendment must be requested if representation type 3 is declared or if the authorisation holder is an authorised direct representative (representation type 2).
Written permission must be obtained from the owner of the new EORI.
DE 3/19 and DE 3/20 — representative identification number or name and address
If the EORI is incorrect, the amendment must be requested if representation type 2 is declared.
Written permission must be obtained from the owner of the new EORI.
DE 3/21 — representative status code
If you need to change the representation type, you must request it.
Where the party submitting the request is not the representative then written permission must be obtained.
DE 3/39 — holder of the authorisation identification number
If you need to change the authorisation identification number, you will need to request it.
DE 6/1 — net mass (kilograms (kg))
For a net mass change, an amendment request is only required for controlled goods.
DE 6/14, DE 6/15, DE 6/16 and DE 6/17 — commodity code and related boxes
You must only request a commodity code amendment when the goods are controlled goods.
DE 6/18 — total packages
If you need to make a change to the total packages, you will need to request it. If the total number of packages needs to be changed because of an addition to or reduction in the number of items, then a request to change ‘DE 1/6 goods item number’ and ‘DE 1/9 total number of items’ is also required.
If the original commercial import paperwork does not support the quantity, further evidence is required (for example, for short shipments, correspondence with the supplier is required). Read more about how to handle short shipments.
If a short shipment is only identified on eventual receipt of goods, then a new simplified frontier declaration or C21i EIDR NOP should be submitted when the goods arrive.
You must submit a simplified frontier declaration or C21i EIDR NOP amendment form for the original declaration or C21i EIDR NOP. This should show details of the declaration or C21i EIDR NOP and confirm ‘missing quantity now accounted for on movement reference number MRN’ (insert MRN details).
Overages declared on a simplified frontier declaration or C21i EIDR NOP and delivered to the customs warehouse should be booked into the customs warehouse stock records.
For typos, if the commercial paperwork supports the amended quantity, an amendment request is not required.
Check if you need to request a non-special procedure non-monetary supplementary declaration amendment
Any requests for amendments not detailed in this section should not be sent and will not be actioned.
Third party representatives who are asked by their customers to submit amendment requests of a type not detailed in this section should refer the customer to this guidance.
We will continue to monitor requests for amendments and cancellations. If we identify repeated or continuous errors in your records, you may be charged a penalty.
DE 1/6 — goods item number
If you need to make a change to the goods item number, you will need to request it. This change will also require a change to ‘DE 1/9 total number of items’ and a change to ‘DE 6/18 total packages’.
If the change affects the customs value and results in an underpayment or overpayment then the amendment should be sent to the appropriate team. Their contact details are given later in this guidance.
DE 1/9 — total number of items
If you need to make a change to the total number of items. This change will also require a change to ‘DE 1/6 goods item number’.
If the change affects the customs value and results in an underpayment or overpayment then the amendment should be sent to the appropriate team. Their contact details are given later in this guidance.
DE 1/10 — procedure code, DE 1/11 — additional procedure code
If you need to change the procedure code, you will need to request it.
DE 3/15 and DE 3/16 — importer identification number or name and address
If the EORI number is incorrect, the amendment must be requested except if declaration type 3 (indirect representation) is declared.
Written permission must be obtained from the owner of the new EORI.
DE 3/17 and DE 3/18 — declarant identification number or name and address
If the EORI number is incorrect, the amendment must be requested if the representation type 3 is declared or if the authorisation holder is an authorised direct representative (representation type 2).
Written permission must be obtained from the owner of the new EORI.
DE 3/19 and DE 3/20 — representative identification number or name and address.
If the EORI is incorrect, the amendment must be requested if representation type 2 is declared.
Written permission must be obtained from the owner of the new EORI.
DE 3/21 — representative status code
If you need to change the representation type, you must request it.
Where the party submitting the request is not the representative then written permission must be obtained.
DE 6/14, DE 6/15, DE 6/16 and DE 6/17 — commodity code and related boxes
Only request a commodity code amendment for controlled goods.
If an incorrect commodity code has resulted in an underpayment or overpayment, do not use this amendment process. These cases are handled by the National Clearance Hub C18 Team or the National Duty Repayment Centre. Follow the guidance in ‘If the amendment results in a revenue change’ to find out what you need to do next.
DE 6/18 — total packages
If you need to make a change to the total packages, you will need to request it. If total number of packages needs to be changed because of an addition to or reduction in the number of items, then a request to change ‘DE 1/6 goods item number’ and ‘DE 1/9 total number of items’ is also required.
If the change affects the customs value and results in an underpayment or overpayment then the amendment should be sent to the appropriate team. Their contact details are given later in this guidance.
If the original commercial import paperwork does not support the quantity, further evidence is required (for example, for short shipments, correspondence with the supplier is required). Read more about how to handle short shipments.
For typos, if the commercial paperwork supports the amended quantity, an amendment request is not required.
Requests must be submitted no later than 90 days after the acceptance date of the declaration.
When the amendment involves changing the procedure code to customs warehousing, then the customs warehousing authorisation number must also be provided for DE 2/3, and the customs warehousing ID must also be provided for DE 2/7.
Procedure code amendments involving special procedure customs procedure codes must be referred to the supervising office for the special procedure.
For a procedure code change from free circulation to authorised use with airworthiness, a copy of airworthiness certificate must be provided.
DE 2/2 — additional information (AI), DE 2/1 — Simplified Declaration/Previous Documents/DUCR
If you need to change the branch code, previous document reference, or DUCR, you will need to request it.
DE 2/3 — Documents produced, certificates and authorisations, additional references
If you need to make a change to documents produced, certificates and authorisations and additional references, you will need to request it.
DE 2/3 — Customs warehouse authorisation, and DE 2/7 — identification of warehouse
If you need to change the customs warehouse authorisation or ID number, or document codes C517 and C518, you must request it.
DE 3/39 — holder of the authorisation identification number
If you need to change the authorisation identification number, you will need to request it.
DE 6/1 — net mass (kg)
For a net mass change, an amendment request is only required for controlled goods.
Record keeping requirements when the Simplified Customs Declaration Process National Assurance Team do not require notification
If you do not need to notify the Simplified Customs Declaration Process National Assurance Team, you must keep your own records for all other amendments to:
- simplified frontier declarations
- C21i EIDR NOPs
- simplified customs declaration process, non-special procedure non-monetary supplementary declarations
Your records must:
- include supporting documentation
- include a copy of the original entry
- be made available to HMRC when requested
If you want to cancel a simplified frontier declaration, C21i EIDR NOP or non special procedure non monetary supplementary declaration
If cancellation is required, a request must always be submitted.
If a replacement entry is submitted, the ‘Replacement Entry Details’ section needs to be completed.
If there will not be a replacement entry, commercial evidence and explanation must be provided to show what has happened to the goods.
How to format the subject heading of your request
The subject heading in the email request must include (in this order) the:
- type of amendment or cancellation
- movement reference number and entry date
Examples of subject headings for simplified frontier declaration or C21i EIDR NOPs amendments or cancellations
‘Simplified Frontier Declaration Amendment 20GBBXC2R19FH695R7 01/01/26’
‘Simplified Frontier Declaration Cancellation 20GBBXC2R19FH695R7 01/01/26’
Examples of subject headings for simplified customs declaration process, non-special procedure non-monetary supplementary declaration amendments
‘Supplementary Declaration Amendment 20GBBXC2R19FH695R7 01/01/26’
‘Supplementary Declaration Cancellation 20GBBXC2R19FH695R7 01/01/26’
How to send a single request or a batched request
For batched requests covering multiple Movement Reference Numbers (MRNs)
You may be able to reduce the number of amendment requests by sending a ‘batched’ request covering multiple MRNs.
Batched requests can only be accepted for declarations relating to the same Simplified Customs Declaration Process (SCDP) authorisation holder.
If you need to submit a batched request, you must send an email containing an amendment or cancellation form for either:
- simplified frontier declarations or C21i EIDR NOPs
- non-special procedure non-monetary supplementary declarations
You’ll also need to include a spreadsheet scheduling the amendments.
When completing the form, the sections which must be completed for the purposes of a batched request are:
- MRN — enter ‘See Schedule’
- date of entry — enter ‘See Schedule’
- DE 1/1
- DE 1/2
- DE 3/15
- DE 3/16
- SCDP authorisation holder name
- EORI Number
- DE 3/39
- entry amendment details — enter ‘See Schedule’
- amendment or cancellation request submitted by
When completing the spreadsheet scheduling the amendments, you must provide the following information for each entry:
- MRN
- Date of entry
- Data elements (DEs) requiring amendment
- Entered details
- Corrected details
- Reason for amendment
For data security reasons, if you are, as a declarant, wanting to submit batched amendment requests on behalf of different importers or customers, you must complete a separate batched request for each importer or customer.
For single requests
If you need to submit a single request, you must send an email containing:
- copies of original entries and replacement entries if required
- appropriate supporting documentation
- either an:
All requests, including requests for further information or clarification, must be emailed to scdpteam@hmrc.gov.uk.
We will acknowledge action of the amendments or cancellations by email.
The amendment or cancellation forms and notification email should be retained with the original entries in your records.
If the amendment results in a revenue change
If the amendment results in an underpayment, do not follow our amendment process. You will need to apply for a voluntary clearance amendment (underpayment) (C2001)
If the amendment results in an overpayment, do not follow the amendment process. Instead, submit a claim for a repayment of import duty and VAT
If the amendment requires a C79 VAT adjustment, do not follow our amendment process. You will need to email belfast.pcateam@hmrc.gov.uk.
Updates to this page
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We have updated this guidance to page navigation and remove references to Customs Handling of Import and Export Freight (CHIEF).
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The email address of the Simplified Customs Declarations Process (SCDP) Team has changed to scdpteam@hmrc.gov.uk.
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If your request concerns DE 3/39 (holder of the authorisation identification number) and you need to change the authorisation identification number, you will need to request it.
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First published.