Guidance
Aggregating simplified declarations for imports using CHIEF
Find out about the data requirements that need to be met when aggregating simplified declarations using Customs Handling of Import and Export Freight (CHIEF).
From 1 October 2022, you will not be able to make import declarations on the Customs Handling of Import and Export Freight (CHIEF) system.
If you import goods, you need to use the Customs Declaration Service. It can take time for your businesses to complete the move and the sooner you start the easier it will be.
Find out more information about the Customs Declaration Service.
The following table shows:
- the fields that must contain identical data
- the data required in each field on the aggregated Supplementary Declaration Imports (SDI) and Supplementary Declaration Warehouse (SDW)
Header level data
| Single Administrative Document (SAD) box and Data Element (DE) | Description | Requiring identical data | Data requirement |
|---|---|---|---|
| 1(1) DECLN-TYPE | Declaration type | Yes | |
| 1(2) | Declaration code | Yes | Y – SDP SDI Z – EIDR SDI/SDW |
| 2 CONSGR-NAME etc | Consignor | Yes | Enter full name and address of consignor or exporter (may be declared at item level). |
| 8(1) CONSGE- | Consignee | Yes | Enter the country code and EORI (may be declared at item level). |
| TID | If UK EORI not held, enter appropriate new code. | ||
| 8(2) CONSGE-NAME etc. | Yes | If UK EORI not held, enter full name and address of consignee. | |
| 14(1) DECLT-REP | Declarant or representative | Yes | Code changes: 1 – self representation 2 – direct representation 3 – indirect representation |
| 14(2) DECLT - TID | Yes | If required, enter either the country code and EORI or if UK EORI not held, enter the appropriate new code. | |
| 14(3) DECLT-NAME, etc. | Yes | If UK EORI is not held, enter full name and address of declarant or representative. | |
| 15a DISP-CNTRY | Country of dispatch | Yes | |
| 19 | Container | ||
| 21(1) TRPT - CNTRY | Nationality of active means of transport crossing the border | See requirement |
SDW - dependant on tariff requirement but not completed if the goods are moving by post, rail or fixed installation. On SDI, if required enter either the nationality of the means of transport crossing the border, or if data cannot be aggregated - the most common nationality in the aggregation. For example aggregating twenty SFDs. 3 are UK vessels, 3 are DE vessels and 11 are GR vessels. Enter GR in the aggregated SDI. On SDW, if required, enter either the nationality of the means of transport crossing the border, or if data cannot be aggregated leave it blank. |
| 22 INV-CRRN INV-TOT-AC | Invoice currency and total amount invoiced | Yes | |
| 25 TRPT-MODE-CODE | Mode of transport at the border | Yes | Dependant on Tariff requirement for SDI and only required on SDW if air transport costs incurred (box 62 completed). |
| 26 TRPT-MODE-INLD | Inland mode of transport | Yes | Not required on SDW. |
| 30 GDS-LOCN-CODE | Location of the goods | Yes | Required for SDI, not required on SDW. Enter the place where the goods were unloaded or available for examination. Enter ‘GB’ followed by the appropriate code from Appendix C2 or C3. In part 3, if the goods arrive at an airport where CCS-UK is used, enter the appropriate code from Appendix C4. If not appropriate, leave part 3 blank. |
| 44 DECLN-UCR | Additional information | See codes for licence identifiers, authorisations, documents and certificates. in Tariff Appendices C9, C10 and C11 for full details. DUCR/part - document code ‘9DCR’. Multiple DUCR/parts - document code ‘9DCS’. DUCR format is ‘Year/ GB/ EORI/-/ traders’ reference. If aggregating 40 or less DUCRs, enter the first DUCR/part under code ‘9DCR’ and the remaining DUCRs under code ‘9DCS’. If aggregating more than 40 DUCRs, enter the following trader reference under code ‘9DCR’, enter ‘AGG’ as the first three characters, followed by a unique reference code (maximum of 18 characters) that provides an audit trail back to the relevant SFD and EIDR records. For example 07/GB/EORI/-/ AGG123456789101112131. | |
| GCON-EORI | Yes | Govt. contractor - AI statement code GCONT. Enter contractor’s EORI (without GB prefix). | |
| PREM-NAME etc | Yes | Designated premises - AI statement code PREMS. Enter name and address of the location of the UK customs warehouse goods (if required by CPC). | |
| SPOFF-NAME etc | Yes | Supervising office - AI statement code SPOFF. If PREMS information is provided (see above), enter name and address of customs office responsible for supervising the goods at the premises. | |
| 48 FIR-DAN FIR-DAN-PFX SCND-DAN SCND-DAN-PFX | Deferred payment | Yes | Enter one of codes A-D, then consignees or declarants Deferment Account Number (DAN). |
| 49 PREM-ID | Warehouse | Yes | If warehousing or Free Zone CPC is declared in box 37, enter type, reference and country code. Otherwise leave blank. |
| 61-68 Various | Value build up | Yes |
Item level data
| Single Administrative Document (SAD) box and Data Element (DE) | Description | Requiring identical data | Data requirement |
|---|---|---|---|
| 31(1) GDS-DESC | Goods description | Yes | For SDI and SDW - required for all goods If the description in the software commodity code file is precise enough, not ‘other’ (see details and example in the tariff), enter this commodity code description. For traders without a software commodity code file, the description must be sufficient to allow the easy identification, classification and examination of the goods. For aggregation, the description of all the goods must be the same. |
| 31(2) PKG-MARKS | Package marks and no’s. | See requirement. | For SDI and SDW - Enter phrase ‘as per bill of lading/air waybill’. A complete audit trail for the goods must be provided by box 40 (previous doc), box 44 (DUCR) and the SFD or EIDR records. |
| PKG-COUNT | Number of packages | Yes | For SDI and SDW Enter the number of packages or pieces covered by the declaration. |
| PKG-KIND | Kind of packages | See requirement | For SDI and SDW - On the SDI enter the code for the kind of packaging as stated on the SFD. If more than one kind of package page 9 of 12 used, enter ‘NA’. On the SDW enter the code for the kind of packaging used on release from the warehouse. If more than one kind of package used enter ‘NA’. |
| 31(3) CNTR-NO | Container | See requirement | For SDI and SDW, If a container is used enter info here. If not, leave blank. On the SDI enter container numbers if used or known leave blank. On the SDW enter container number (if used to remove the goods from the warehouse) or leave blank. |
| 33 TARIC-CMDTY-CODE EC-SUPPLEMEN T EC-SUPPLEMEN T-2 | Commodity code | Yes | |
| 34a ITEM-ORIGIN-CNTRY | Country of origin | Yes | |
| 35 ITEM-GROSS-MASS | Gross mass | Required on SDI and SDW if value apportioned by weight (box 64 completed). Enter gross mass up to 3 decimal places. | |
| 36 PREFERENCE | Preference | Yes | |
| 37 CPC | Procedure | Yes | |
| 38 ITEM-NET-MASS | Net mass | ||
| 39 QTA-NO | Quota | Yes | |
| 40 PREV-DOC-CLASS PREV-DOC-TYPE PREV-DOC-REF | Summary declaration and previous document. | See requirement | On SDI and SDW, enter either class, type and reference number of the previous documents (if this information can be aggregated) or enter the following codes: - Class - ‘Z’ - Type - ‘ZZZ’ - ‘Ref’ - ‘AGG’+ code (up to 17 characters) that provides audit trail back to the previous declarations and documents. For example Z-ZZZ-AGG123456789ABCDEFG |
| 41 ITEM-SUPP-UNITS | Supplementary units | ||
| 42 ITEM-PRC-AC etc | Item price | ||
| 43 VAL-MTHD-CODE_ | Valuation method | Yes | |
| 44 | Additional information | Yes | Codes for licence identifiers, authorisations, documents and certificates. See tariff annexes for full details. |
| ITEM-THIRD-QUANTIT | Third quantity - AI statement code THRDQ. | ||
| I-SPOFF-NAME etc | Yes | Supervising office - AI statement code SPOFF. | |
| 45 VAL-ADJT-CODE ITEM-VAL-ADJT | Adjustment | Yes | |
| 46 ITEM-STAT-VAL-DC | Statistical value | ||
| 47a - e TTY-CODE | Calculation of taxes | Yes |
Published 21 October 2021
Last updated 4 July 2022 + show all updates
Last updated 4 July 2022 + show all updates
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Information about not being able to make import declarations on the Customs Handling of Import and Export Freight (CHIEF) system from 1 October 2022 has been added.
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First published.