Notice

Using data and digital technology to deliver better adult social care: SBRI competition guidance

Published 3 June 2019

1. Dates and deadlines

Competition opens	10 June 2019
Cwmbran briefing event	19 June 2019
Final date for competition registration	Midday 17 July 2019
Submission of the full application including appendices	Midday 24 July 2019
Decision to applicants	13 September 2019
Contracts awarded	11 October 2019
Feedback provided	11 October 2019

These guidance notes complement the invitation to tender which can be found on our secure FTP site, and are designed to help with completing the application form.

Please read the full set of competition documents on the secure FTP site before you make your application. These are available once you apply to this SBRI competition.

2. Funding

Torfaen County Borough Council will fund up to £1.25 million, including VAT, for this competition.

This competition has 2 phases. We have allocated up to £250,000 for phase 1 and up to £1 million for phase 2. A decision to proceed with phase 2 will depend on the outcomes from phase 1. Only successful applicants from phase 1 will be able to apply to take part in phase 2.

3. How to apply

Before you apply into this Small Business Research Initiative (SBRI) competition, it is important to understand the whole application process. The information below is specific to this competition and may be different from Innovate UK’s general guidance for applicants.

All applications are treated in confidence.

SBRI competitions require you to submit and complete the application form as directed.

We strongly advise that you read the accompanying guidance notes before you submit.

You must follow the directions in the guidance when submitting your application. Do not send by post or any other means than as directed in the guidance.

Assessment

Once the competition submission deadline is reached, your application is sent for assessment.

Notification

We will notify you of the outcome of your application on the date stated in the timeline.

Feedback

We will give feedback to successful and unsuccessful applicants approximately 4 weeks after we notify you of the decision. You can access the feedback by signing in to the secure website where you uploaded your application documents. No additional feedback is provided and there will be no further discussion on the application.

4. The application form

This section explains the structure of the application form and offers guidance on what to answer in each question. Every section is mandatory.

The structure is as follows:

• application details
• title and abstract for publication
• competition questions
• technical team and expertise
• application finances
• additional questions
• declarations

Make sure that you upload the final version of your application by the deadline. It is your responsibility to ensure that you do not upload a blank or incomplete application form.

You should read these notes together with the application form. They are designed to help you to provide the information required. Do not exceed the word counts or your application will be rejected.

A reference number will be emailed to you once you have registered for the competition. You will need to register separately for each application that you want to submit.

Complete the application form using a font size no smaller than Arial 10 Arial. Only use acronyms where a term is mentioned frequently throughout your application and make sure you define them. Bear in mind that individual sections of the application might be read separately during the selection process.

You must submit all the required information. If your application is not complete it will be rejected.

5. Competition questions

The following are all mandatory fields.

Field	Guidance
1. Application
Project title	Enter the full title of the project. This should be descriptive and concise. It should contain keywords relevant to the project.
Contract duration (months)	Projects must be completed within 3 months. Requests for more than 3 months will be rejected.
Total contract cost (£)	Proposed projects can request a maximum total cost of £50,000, including VAT. Requests for more than £50,000, including VAT, will be rejected.
Proposed start date	Enter the start date.
What is the best way to describe your innovation?	Select from the options.
2. Application details	Submit all the details requested in the application form.
3. Contact details	Submit the lead applicant’s name, post held, company name, position and so on. Before submitting applications, lead applicants should discuss their proposal with their own company or any other body whose co-operation will be required in the conduct of the project. By submitting the application you are confirming that the information given in this application is complete, and that you are actively engaged in this project and responsible for its overall management and agree to administer the award if made. In addition, please provide details of where you heard about the competition.

4. Title and abstract for publication

Provide a brief, public facing description of the project. If your project is successful, this information will be made public once the award is confirmed. We reserve the right to amend the description before publication if necessary, but will consult you about any changes.

5. Description of proposed idea or technology

Avoiding the use of unnecessary technical jargon, describe clearly how the proposed project will deliver the outcomes as described in the competition documentation.

You may wish to attach an image or diagram separately with the application form. This should be a maximum of 2 A4 pages and should be submitted in PDF format.

6. Technical project summary

Please provide a structured summary of the technical basis of the project. This should outline the background to the technology, including what the innovation is, and the main deliverables. This typically involves highlighting the research and development that will prove the scientific and commercial merit of the project. Also describe what might be achieved by deploying the innovation to address the technical challenges.

7. Current state of the art and intellectual property (IP)

Please provide details of any competing technologies or market alternatives and the relative benefits of the proposed technology. Include details of any existing IP and its significance to your freedom to operate.

8. Project plan and methodology

The project plan should identify the major packages of work within the project, with well-defined milestones and deliverables. The plan for phase 1 should be comprehensive. For phase 2 only an outline is required. The emphasis throughout should be on practicality as we are seeking evidence that the technology works, can be made into a viable product and can achieve the proposed benefits. Appropriate record-keeping and reporting are essential but reports are not in themselves the main goal of the project.

You must supply:

• a Gantt chart (in PDF format)
• an indication of how any IP which might arise during the project would be handled Allow for the preparation of a detailed plan for phase 2, towards the end of phase 1.

Project management

Identify the project management processes that you will use to ensure that milestones are achieved in a timely manner. In addition, also provide details of identified risks and mitigation actions.

If you are applying from a university or other non-commercial organisation, please include details of your plan for commercialisation of the results of your project.

9. Technical team and expertise

Provide a detailed description of the skills, expertise and track record of the team including the relevant knowledge and skills of each member and the proportion of their time that will be spent on the project. You should also include Relevant commercial and management expertise should also be included.

10. Application finances

Applicants are instructed that the costs quoted must reflect actual costs at a “fair market value” and profit should not be included.

Please provide a summary of costs for Phase 1. All costs should include VAT. In addition, please provide a justification of the costs. If there is significant use of subcontractors, please explain how these will be used and the costs of each. Please note the assessors are required to judge the application finances, in terms of value for money i.e. does the proposed cost for effort and deliverables reflect a fair market price.

The costs should cover the following, as applicable.

Directly incurred costs

These are costs that are specific to the project. They will be charged to the project as the amount actually spent. They should be fully supported by an audit record in justification of a claim. They comprise:

• labour costs for all those contributing to the project broken down by individual
• material costs (including consumables specific to the project)
• capital equipment costs
• sub-contract costs
• travel and subsistence
• indirect costs
• other costs specifically attributed to the project

Indirect costs

Indirect costs should be charged in proportion to the amount of effort deployed on the project. Applicants should calculate them, using their own cost rates. They may include:

• general office and basic laboratory consumables
• library services or learning resources
• typing or secretarial
• finance, personnel, public relations and departmental services
• central and distributed computing
• cost of capital employed
• overheads

Itemisation of costs and methods of calculation may be requested to support the application at a later date.

An indication of potential costs involved in participating in phase 2 is also required.

Progression to phase 2 is dependent upon successful completion of phase 1 and on phase 2 application and assessment.

11. Commercial potential

Please provide details of the clear commercial potential to lead to a marketable product, process or service and a clear plan to deliver that and route to market.

Describe the significance of the competitive advantage which this technology affords over existing or alternate technologies that can meet the market needs

12. Community Engagement

Describe how you plan to involve communities in co-producing the solution and what evidence is provided to support this?

Please describe how you will involve communities and detail your plan and research methodology and approach for different user groups.

You need to provide the Authority with confidence in your approach detailing your plan and partners.

13. Declarations

It is essential that the applicant ticks the box or the application will be rejected.

Please note the data sharing declaration and draft contract terms to which you are agreeing when submitting this application.