UK Export Finance Executive Committee Terms of Reference
Published 5 June 2013
© Crown copyright 2013
This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.
Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.
This publication is available at https://www.gov.uk/government/publications/uk-export-finance-executive-committee-terms-of-reference/uk-export-finance-executive-committee-terms-of-reference
1. Purpose and objectives
The UKEF Executive Committee is responsible for assisting the Chief Executive with the management of the Department in support of his responsibility as the Accounting Officer.
2. Activities
The Executive Committee is responsible for the following, but may also be required to deal with other matters suggested by the Chief Executive:
- business plans and strategies
- operating policies and practices
- the organisational and management structure
- the system of corporate governance, including policies and procedures for strategic and operational risk management
- the allocation and management of financial and human resources
- business performance, including the achievement of financial objectives
- issues referred by Credit Committee, Change Board and the Security Committee
- business continuity arrangements
3. Membership and Chair
The Executive Committee comprises:
- the Chief Executive as Chair
- the Chief Operating Officer
- the Director of the Business Group
- the Director of the Credit Risk Group
- the Head of Legal Services
- the Chief Financial Officer
- the Director of Human Resources
In the absence of the Chair, a member nominated by the Chair will chair the Executive Committee.
4. Authority
The Executive Committee assists and supports the Chief Executive’s personal responsibility as Accounting Officer for the Department.
5. Quorum
A quorum will be the Chair, or his nominee, and two other members.
6. Frequency of meetings
The Executive Committee usually meets fortnightly. A weekly slot is available to the Executive Committee, should they wish to discuss any urgent business or hold any other discussion.
7. Written procedure
Urgent or straightforward issues or matters only involving the provision of information can be considered by written procedure.
8. Reporting
Minutes of each meeting are produced and published on UKEF’s website.
9. Secretariat
The secretariat service is provided by the Chief Executive’s office. The Secretary is responsible for circulating agendas and papers and producing the minutes for publication. The Secretary manages business conducted by written procedure.
10. Sub-committees of the Executive Committee
The main sub-committees are:
- Change Board, chaired by the Chief Operating Officer, which is responsible for all investments in business change
- Security Committee, chaired by the Chief Operating Officer, which is responsible for ensuring that the information required for the Department’s business, operations, systems and processes is appropriately secured in line with legal, regulatory and central government requirements
11. Review
These terms of reference will be reviewed as required but no less frequently than annually.
The terms of reference were last updated February 2017.
12. Register of Interests
A register of interests of the Committee Members is maintained by the Secretariat.
Committee Members must withdraw from discussing subjects in which they have any interest which may, or may be perceived to, influence their judgement.