Guidance

Terms and conditions for access to the Mining Remediation's scanned images

Published 27 February 2026

1. These terms

1.1 What these terms cover

These are the terms and conditions on which we supply you with access to content in the form of scanned Images, including our mine plans (“Digital Content”).

1.2 Why you should read them

Please read these terms carefully before you access our Digital Content. These terms tell you who we are, how you can use the Digital Content, what to do if there is a problem and other important information. If you think that there is a mistake in these terms, please contact us to discuss.

By accessing the Digital Content, you confirm that you accept these terms of use and that you agree to comply with them. If you do not agree to these terms, you must not use the Digital Content. We recommend that you print a copy of these terms for future reference.

2. Information about us and how to contact us

2.1 Who we are

We are the Mining Remediation Authority, which is the trading name of the Coal Authority, established pursuant to Section 1 of the Coal Industry Act 1994, of 200 Lichfield Lane, Berry Hill, Mansfield, Nottinghamshire, NG18 4RG. The Coal Authority remains the legal name of the Authority. (“the Authority” “we” “us” “our”).

2.2 How to contact us

Customer services, mining reports and records

Mining Remediation Authority
200 Lichfield Lane
Mansfield
Nottinghamshire
NG18 4RG

Email customerservice@miningremediation.gov.uk

Telephone 0345 762 6848

3. Warranty, accuracy, advisory warning and completeness

All Digital Content are scanned full size (1:1) from original plan or from a digital image. Whilst every effort is made to ensure the accuracy of the scanned images the Authority cannot guarantee the accuracy of the original plan, reproduction or scale.

The historical records held by the Mining Remediation Authority date back to the 17th Century. During the intervening period, the meaning of some words and/or descriptive terms has changed. In rare instances some historic records contain words once used commonly that might now cause offence. Mining Remediation Authority policy is to provide the records in their original state without amendment or excision of content. This policy is consistent with that of The National Archives.

The original records in the custody of the Authority are derived from a number of sources and are of various ages, scales and condition which can affect the quality and reliability of the scanned images produced. Users should also be aware that in any particular area there may be information on the historical coal (and other) mining which cannot be made available by the Authority as it is held by others. The Authority is unable to give any warranty and make no representation that the information in its custody is complete, accurate, exhaustive or reliable.

The Authority gives no warranty as to the quality or accuracy of the scanned images, including the medium in which provided, or their suitability for any use. All implied conditions relating to the quality or suitability of the information, and all liabilities arising from the supply of the information (including any liability arising in negligence) are excluded to the extent permitted by law.

4. Your use of the Digital Content

4.1 Personal use

You are entitled to only access and view the Digital Content for private study or for research, but the Digital Content must not be reproduced or published for commercial sale, gain or profit.

4.2 Educational use

You are entitled to only access and view the Digital Content for bona fide academic research or education purposes such as in the course of instruction or examination, or in preparation for instruction or examination (by either the giver or receiver of instruction). However Digital Content must not be used or reproduced for commercial sale, gain or profit. Please contact us to discuss further if this does not meet your educational requirements.

4.3 Business use

You are entitled to only access and view the Digital Content for the use within a business, but the Digital Content must not be reproduced or published for commercial sale, gain or profit. Please contact us to discuss further if this does not meet your business requirements.

4.4 Event use

If you want to use these images for local history, talks, or a non- commercial community exhibition or event, then please contact us.

4.5 Artificial intelligence

You must not use or retain the Digital Content for the purposes of training or inputting into any Artificial Intelligence system or machine learning model.

The Digital Content must not be included within a bureau service or other provision of business services for the benefit of, or on behalf of, others.

We have the right to challenge the use of our copyright protected Digital Content at our discretion.

An attribution statement such as “Reproduced with the permission of © Intellectual property and copyright 2026 The Mining Remediation Authority. All rights reserved” must be afforded wherever the Digital Content is reproduced.

5. If there is a problem with the Digital Content

If you have any questions or complaints about the Digital Content, please contact us.

6. Intellectual property

Patents, rights to inventions, copyright and related rights, trade marks and service marks, business names and domain names, rights in get-up and trade dress, goodwill and the right to sue for passing off or unfair competition, rights in designs, rights in computer software, database rights, rights to use, and protect the confidentiality of, confidential information (including know-how and trade secrets), and all other intellectual property rights, in each case whether registered or unregistered and including all applications and rights to apply for and be granted, renewals or extensions of, and rights to claim priority from, such rights and all similar or equivalent rights or forms of protection which subsist or will subsist now or in the future in any part of the world. (“Intellectual Property Rights”)

All Intellectual Property Rights in or arising out of or in connection with the Digital Content shall be owned by the Authority.

No part of any Digital Content supplied may be reproduced, stored in a retrieval system, or transmitted, in any form or by any means, electronic, other than in accordance with these terms and conditions.

The Authority is not a Crown body and these images are not released under Open Government Licence (OGL).

7. Our responsibility for loss or damage suffered by you

7.1 We do not exclude or limit in any way our liability to you where it would be unlawful to do so

This includes liability for death or personal injury caused by our negligence or the negligence of our employees, agents or subcontractors; for fraud or fraudulent misrepresentation; for breach of your legal rights in relation to the Digital Content.

7.2 We are not liable for business losses

The Digital Content must not be reproduced or published for commercial sale, gain or profit. If you reproduce or publish the Digital Content for any commercial, business or re-sale purpose you will be in breach of this licence which will be terminated and we will have no liability to you for any loss of profit, loss of business, business interruption, or loss of business opportunity.

8. How we may use your personal information

We will only use your personal information as set out in our Privacy Policy.

9. Other important terms

We may update and change our Digital Content from time to time to reflect changes to our products, our users’ needs and our business priorities. We do not guarantee that our Digital Content will always be available or be uninterrupted. We may suspend or withdraw or restrict the availability of all or any part of our Digital Content for business and operational reasons.

You are also responsible for ensuring that all persons who access our Digital Content through your internet connection are aware of these terms of use and other applicable terms and conditions, and that they comply with them.

We distribute our Digital Content via third party sites and resources. We have no control over the contents of those sites or resources, nor any linked websites or information you may obtain from them.

9.1 We may transfer this agreement to someone else

We may transfer our rights and obligations under these terms to another organisation.

9.2 You need our consent to transfer your rights to someone else (except that you can always transfer our guarantee)

You may only transfer your rights or your obligations under these terms to another person if we agree to this in writing.

9.3 Nobody else has any rights under these terms (except someone you pass your guarantee on to)

This contract is between you and us. No other person shall have any rights to enforce any of its terms.

9.4 If a court finds part of these terms illegal, the rest will continue in force

Each of the paragraphs of these terms operates separately. If any court or relevant authority decides that any of them are unlawful, the remaining paragraphs will remain in full force and effect.

9.5 Even if we delay in enforcing these terms, we can still enforce it later

If we do not insist immediately that you do anything you are required to do under these terms, or if we delay in taking steps against you in respect of your breach of these terms, that will not mean that you do not have to do those things and it will not prevent us taking steps against you at a later date.

9.6 Which laws apply to these terms and where you may bring legal proceedings

These terms are governed by the Law of England and Wales and you can bring legal proceedings in respect of the Digital Content in the courts of England and Wales.