Guidance

Privacy notice for UK Government Communication Service International training

Published 26 November 2019

© Crown copyright 2019

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

Where we have identified any third party copyright information you will need to obtain permission from the copyright holders concerned.

This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-uk-government-communication-service-international-training/privacy-notice-for-uk-government-communication-service-international-training

1. Your data

1.1 Purpose for processing your data

UK Government Communications Service International (GCSI) offers capability building through training provided to civil servants from partner governments around the world on strategic communications skills. Organising and holding these events will involve processing the personal data of foreign officials.

Data is also collected to measure and evaluate the capability we have built and to capture feedback from beneficiaries of GCSI’s training across all its projects. This includes attendee lists, feedback forms, logbooks, and skills surveys used to measure capability. The data collected is used to improve training and demonstrate impact of GCSIs work to its evaluators and funders. We also take photographs (with your permission) to help illustrate our work.

1.2 The data

We will process the following personal data: name, email, ministry/team/government, job title, gender, age, job remit, opinions, images.

The legal basis for processing any images of you is because you consent to us to do so.

The legal basis for processing all other personal data is:

It is necessary for the performance of a contract to which you are a party. This relates to foreign officials being required to attend training as a job requirement, and/or

It is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case that is Government Communications Service’s function to work with international partners to improve public sector communications professionalism.

1.4 Recipients

Your personal data will be shared by us with:

  • civil servants in the UK Foreign and Commonwealth Office to show progress of the programme and to demonstrate its impact
  • government programme funds, such as the Conflict Security and Stabilisation Fund (CSSF), to show value for money by demonstrating impact
  • external evaluators.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors, who provide email, and document management and storage services.

1.5 Retention

Your personal data will be kept by us for the duration of the project, which is typically one year.

1.6 Where personal data have not been obtained from you

Your personal data were obtained by us from your employer.

2. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You may have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data.

You have the right to request a copy of any personal data you have provided, and for this to be provided in a structured, commonly used and machine-readable format.

In relation to images:

You have the right to withdraw your consent at any time.

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses or the Privacy Shield Scheme.

4. Contact details

The data controller for your personal data is the UK Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, United Kingdom, SW1A 2AS, or 0207 276 1234, or publiccorrespondence@cabinetoffice.gov.uk.

The contact details for the data controller’s Data Protection Officer are: Stephen Jones, Data Protection Officer, Cabinet Office, Room 405, 70 Whitehall, London, United Kingdom, SW1A 2AS, or dpo@cabinetoffice.gov.uk.

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

5. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or casework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

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