Guidance

Privacy Notice for Leadership College for Government

Published 30 September 2022

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).

The Leadership College for Government (LCG), as part of the Government Skills and Curriculum Unit in the Cabinet Office, was created by HM Government in April 2022 to bring together the work of the Civil Service Leadership Academy, Accelerated Development Schemes (ADS), Civil Service Leadership Group (CSLG), and National Leadership Centre (NLC).

1. Your data

1.1 Purpose

The Leadership College for Government intends to demonstrably improve systems thinking and doing, breaking down the barriers between national and local, Policy and Delivery, Strategy and Ops, for better outcomes for public service delivery. To do this, the LCG intends to deliver events and learning interventions for public sector leaders, and must process their personal data to manage all aspects of its relationship with its audience. The processing will also allow our audience to contact and interact with each other in line with our strategic objective of breaking down the barriers between national and local. The processing will also include former, current and prospective speakers for our events and learning interventions, alongside the contact information for personal assistants, private offices, and other support staff.

We intend to:

• collect via online survey and from public sources details of senior public service leaders, prospective speakers, and support staff
• place these on a secure database we manage
• use this data to organise and hold events for the senior public service leaders
• use this data to carry out research and experimental pilots aiming to build the evidence base around leadership and its impact on public services
• collect diversity data to assess our own diversity and inclusion statistics for our network and programme audience of senior public service leaders
• use disability and allergen data to ensure senior leadership events are as inclusive as possible

1.2 The data

We will process the following personal data: name, email, phone number, work address, business-facing social media account handles, job title, sector or service (e.g. civil service, police, fire etc), ethnicity, gender, disabilities, allergen information, and opinions.

1.3 Legal basis of processing

The legal basis for processing your personal data is that processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

Sensitive personal data is personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation. The legal bases for processing your sensitive personal data are:

Processing is necessary for reasons of substantial public interest for the

exercise of a function of the Crown, a Minister of the Crown, or a government

department. The LCG needs to record the above special categories of personal data to assess our own diversity and inclusion statistics for our network and programme audience of senior public service leaders, to ensure our offer is reaching an audience that reflects the society it serves.

It is necessary for the purposes of performing or exercising our obligations or rights as the controller, or the data subject’s obligations or rights, under employment law, social security law or the law relating to social protection. We use some disability data and allergen data for the purposes of making reasonable adjustments at events we hold.

1.4 Recipients

Your personal data will be shared by us with our third party suppliers, including external research and evaluation providers Ipsos MORI, and learning intervention providers procured through the Government Campus Learning Framework, with whom information will be shared with for the purpose of delivering and evaluating events and learning interventions.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

1.5 Retention

Your personal data will be retained by us long as you meet the following criteria:

• you occupy a role in the public sector at the level of seniority required to belong to the Leadership College for Government’s leadership community e.g. Chief Executive Deputy Chief Executive or equivalent
• you occupy a role as a member of support staff for a senior leader that belongs to the Leadership College for Government’s leadership community
• you have expressed an interest in being a speaker at our events and learning interventions
• you do not inform us that you no longer want us to process your personal data for the purposes of our work at the Leadership College for Government

All personal data will be reviewed every 12 months to ensure that it is relevant and up to date. The Leadership College for Government will delete any stored personal data that we hold on individuals who no longer meet the above criteria.

1.6 Where personal data have not been obtained from you

Your personal data were obtained by us from public sources such as websites.

2. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data.

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through an adequacy decision or reliance on Standard Contractual Clauses.

4. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or icocasework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

5. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, SW1A 2AS, or 0207 276 1234, or https://www.gov.uk/guidance/contact-the-cabinet-office

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk.

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.