Guidance

Privacy Notice for EU Exit Senior Civil Servant Pool

Published 12 December 2019

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation (GDPR).

1. Your data

1.1 Purpose

The purpose for which we are processing your personal data is to maintain an EU Exit Senior Civil Servant (SCS) pool.

The data is being kept to support a pool of SCS colleagues that can be matched and deployed quickly to EU Exit roles. The colleagues have provided CV’s and/or Talent biographies that once identified are shared with colleagues in the department requiring the role. They are shared as official sensitive and with the caveat not for onward sharing.

1.2 The data

We will process the following personal data:

For the SCS EU Exit pool:

• Name
• Current Department
• Current Role
• Professional Anchor
• Substantive Grade
• Current location
• Email address
• Phone Number
• / Bio received
• Departmental Nomination or CS Talent volunteer
• Narrative
• Assignment start date
• Assignment end date
• Annual leave

For PB2 Succession planning template:

• Name
• Department
• Role
• Grade of role
• Start date
• When is role likely to turnover
• Succession plan in place / identified individuals
• Headline summary of roles / responsibilities

1.3 Legal basis of processing

The legal basis for processing your personal data is it is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller.

1.4 Recipients

Your personal data will be shared by us with colleagues in a department which potentially has a role for you.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

1.5 Retention

Your personal data will be kept by us for 12 months, and then we will contact you to see if you are happy for it to be kept for a further 12 months.

2. Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You may have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data.

3. International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the European Union. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

4. Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall, London
SW1A 2AS

Public Enquiries: Online Contact Form

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk

5. Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or casework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.