Guidance

Privacy notice and consent form for Reform In Action: Your Views

Updated 26 January 2024

© Crown copyright 2024

This publication is licensed under the terms of the Open Government Licence v3.0 except where otherwise stated. To view this licence, visit nationalarchives.gov.uk/doc/open-government-licence/version/3 or write to the Information Policy Team, The National Archives, Kew, London TW9 4DU, or email: psi@nationalarchives.gov.uk.

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This publication is available at https://www.gov.uk/government/publications/privacy-notice-for-civil-service-modernisation-mailing-list/privacy-notice-and-consent-form-for-reform-in-action-your-views

Research Background

The Cabinet Office is undertaking this research to gauge civil servants understanding of key reform issues, their attitudes and perceptions, and how these might differ amongst different government departments, professions, grades and different lengths of service. In doing this we can identify areas where a more targeted approach is required to improve reform awareness and understanding. This research would look across a number of months to see how these perceptions are changing across grade, professions and departments over time.

By participating in this research, we are providing the opportunity for you to share your views on reform issues. This in turn helps us gain an understanding of how reform is impacting civil servants from different areas.

Additionally, there will be a further opportunity to share your views in detail in a smaller focus group, centred around particular reform topics.

Any information or quotes extracted will be anonymised. The personal data will be stored securely on Cabinet Office Digital systems with limited access. These records will be kept until November 2024 and then securely deleted. After that point, only anonymised and statistical data will be retained.

The Cabinet Office is the controller for your personal information. Cabinet Office’s Privacy Policy has more information about your rights in relation to your personal data, how to escalate an issue and how to contact the Data Protection Officer. Please see privacy notice below.

Privacy Notice for Reform in Action: Your Views

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the UK General Data Protection Regulation (UK GDPR).

Your data

Purpose

The purpose for which we are processing your personal data is: your data will be collected to support research on how the government reform activity impacts awareness and understanding of staff from different departments and grades so we can better understand perceptions on reform across a representative population of the Civil Service.

We will also use your data to invite you to focus groups to discuss these issues if you have indicated this is something you would be interested in.

The data

We will process the following personal data:

  • Grade
  • Profession
  • Region
  • Department
  • Email address
  • Survey responses
  • Focus group responses

The legal basis for processing your personal data is your consent.

Recipients

Your personal data will not be shared by us for this project.

As your personal data will be stored on our IT infrastructure it will also be shared with our data processors who provide email, and document management and storage services.

Retention

Your personal data will be kept by us until the end of November 2024.

Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data where it is processed for direct marketing purposes.

You have the right to withdraw consent to the processing of your personal data at any time.

You have the right to request a copy of any personal data you have provided, and for this to be provided in a structured, commonly used and machine-readable format.

International transfers

As your personal data is stored on our Corporate IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through an adequacy decision, reliance on Standard Contractual Clauses, or reliance on a UK International Data Transfer Agreement.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator. The Information Commissioner can be contacted at:

Information Commissioner's Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

or 0303 123 1113, or icocasework@ico.org.uk. Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are:

Cabinet Office
70 Whitehall
London
SW1A 2AS

or 0207 276 1234, or you can use this webform: https://www.gov.uk/guidance/contact-the-cabinet-office

The contact details for the data controller’s Data Protection Officer are: dpo@cabinetoffice.gov.uk. The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

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